The Mesa Neighborhood Organization
· MINUTES ·

All of our meeting minutes are displayed on this page. You can scroll down and browse through all the minutes or click the links provided to jump directly to the meeting of your choice.
Click here for the Minutes of the Annual Meeting - April 21, 2013

Click here for the Minutes of the Advisory Committee Meeting - April 14, 2013

Click here for the Minutes of the Advisory Committee Meeting - October 14, 2012

Click here for the Minutes of the Advisory Committee Meeting - May 20, 2012

Click here for the Minutes of the Annual Meeting - April 15, 2012

Click here for the Minutes of the Advisory Committee Meeting - March 25, 2012

Click here for the Minutes of the Advisory Committee Meeting - February 19, 2012

Click here for the Minutes of the Advisory Committee Meeting - October 30, 2011

Click here for the Minutes of the Advisory Committee Meeting - May 8, 2011

Click here for the Minutes of the Annual Meeting - March 20, 2011

Click here for the Minutes of the Advisory Committee Meeting - March 6, 2011

Click here for the Minutes of the Advisory Committee Meeting - January 10, 2011

Click here for the Minutes of the Advisory Committee Meeting - November 6, 2010

Click here for the Minutes of the Advisory Committee Meeting - Sept 19, 2010

Click here for the Minutes of the Advisory Committee Meeting - June 6, 2010

Click here for the Minutes of the Advisory Committee Meeting - March 27, 2010

Click here for the Minutes of the Annual Meeting - March 25, 2010

Click here for the Minutes of the Advisory Committee Meeting - March 13, 2010

Click here for the Minutes of the Advisory Committee Meeting - February 13, 2010

Click here for the Minutes of the Advisory Committee Meeting - December 12, 2009

Click here for the Minutes of the Advisory Committee Meeting - October 19, 2009

Click here for the Minutes of the Advisory Committee Meeting - October 5, 2009

Click here for the Minutes of the Advisory Committee Meeting - July 7, 2009

Click here for the Minutes of the Advisory Committee Meeting - May 11, 2009

Click here for the Minutes of the Advisory Committee Meeting - March 30, 2009

Click here for the Minutes of the Annual Meeting - March 26, 2009

Click here for the Minutes of the Advisory Committee Meeting - March 8, 2009

Click here for the Minutes of the Advisory Committee Meeting - January 19, 2009

Click here for the Minutes of the Advisory Committee Meeting - May 13, 2008

Click here for the Minutes of the Website Committee Meeting - April 3, 2008

Click here for the Minutes of the Annual Meeting - February 29, 2008

Click here for the Minutes of the Advisory Committee Meeting - January 28, 2008

Click here for the Minutes of the Advisory Committee Meeting - December 9, 2007

Click here for an outline of the Planning Meeting - November 14, 2007

 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
SIXTH ANNUAL MEETING/SECOND SPRING FLING

April 14, 2013, 4:00 PM
Meeting Location: MOORTEN BOTANICAL GARDEN


In Attendance: Advisory Committee Members Sidney Braquet, Patti Craine, Tom Donahue, Dennis Duca, Michael Slattery and Rosie Vacano

The meeting was called to order by Chair Tom Donahue at 5:10 PM.

1. WELCOME – SPECIAL THANKS TO OUR HOST CLARK MOORTEN Tom Donahue welcomed everyone (more than 40 residents of The Mesa were present) and thanked Clark Moorten for his gracious invitation to utilize the botanical gardens for our Annual Meeting for the fifth year running.

2. REQUEST FOR ADDITIONS/CHANGES TO THE AGENDA There were no additions/changes to the agenda.

3. NEW BUSINESS – Tom Donahue

WHAT WE ACCOMPLISHED IN 2012:

- 4/15/12 Annual Meeting: Raised $5500 auctioning off items/donations.

- 5/10/12 Boulder Delivery: Boulders/large rocks were put in place along the wall of the Gillette Estate on Crestview, near the empty lot west of the Bono Estate on Crestview and on the empty lot near the top of Ridge Road. These boulders were put on the empty lots to prevent gardeners and others from dumping trash into the canyon areas.

- 6/9/12 El Portal Gatehouse Project: Lighting was installed.

-11/10/12 Mesa Mash Block Party: Our Annual Mesa Mash Block Party was held on El Camino Way on Saturday, Nov. 10, 2012, Noon to 4 PM. It was a Potluck and a “Social” event. Only about 40 residents attended the Party as it was Veteran’s Day Weekend and the weather was lousy, cold and VERY windy – we had to hold on to our red tents;-)

WHAT ARE OUR AREAS OF FOCUS IN 2013:

- EL PORTAL GATEHOUSE: A mini Clean-Up of this area is scheduled for Saturday, April 27, 10 AM – Noon. Dennis Duca will look into the design & cost of a metal gate there to keep the homeless out and complete the “look” of Gatehouse.

- BLOCK CAPTAINS/NEIGHBORHOOD WATCH: Volunteers for each street in The Mesa continue their efforts to contact each resident and update their Emergency Contact Information. We hope to have this done by Mid-May 2013.

Block Captains are assigned as follows:

Teal Markley – W Camino Encanto, W Camino Descanso and S Camino Barranca
Ellen Rosen – W Lilliana Drive & W Camino Carmelita
Judy Hauseur – W Camino Alturas & S Camino Monte
Ruben Mendez – W El Portal
Gary Hubbert – W Overlook Road
Tom Donahue – W Crestview Drive
Dennis Duca – W El Camino Way
Sidney Braquet – Ridge Road
Ana Solomon – S Mesa Drive
Rosie Vacano – S Palm Canyon & W Buena Vista Dr

- MESANEIGHBORHOOD.NEXTDOOR.COM: This social website for Verified Residents of The Mesa was started in mid-July 2012. To date, 112 residents have signed up representing 89 of the 214 households in The Mesa or 42%. It has become the main means of communicating within the neighborhood.

- COMMUNITY or multi-family garage sale as other neighborhoods have done.

- LOGO ITEMS: Sale of logo items at events and on the website. When buying Golf Shirts, T-Shirts and tank tops you can be order the specific color/size you want. Contact Dennis Duca for more information about these items, as well as caps.

- MESA MASH BLOCK PARTY: in November, possibly Nov. 9 or Nov. 16, 2013

4. OPEN DISCUSSION OF PROPOSED PROJECTS in 2013 & FUNDING
- The Mesa would like to donate $500 towards the purchase of a new horse for the Palm Springs Police Department’s Mounted Enforcement Unit (MEU). One of its six horses, Jack Daniels, retired this month and a minimum of $6000 is needed to purchase, train, feed and shoe a horse. Police Chief Al Franz challenged the 33 neighborhoods to raise $500 each – the MEU is privately funded and officers volunteer their time.

We passed a cowboy hat at this meeting raised $289 in cash & checks; new resident Dennis Walsh on El Portal donated $211 to give us a total of $500. Yeah! Harold Matzner of Spencer’s who donated a $250 gift card for our auction said that he would match our $500 if we could raise it at the Annual Meeting. We did!

5. TREASURY REPORT – Dennis Duca
Dennis Duca reported that The Mesa has a balance of $7,051.50 in the bank @ March 29, 2013. Income for 2012 was $7,800.00; Expenses for 2012 totaled $3,470.68 including $1,440.00 for The Gatehouse Lighting, $935.68 for Boulders and $785.00 for the FIND Food Bank.

6a. VOTE FOR NEW ADVISORY COMMITTEE MEMBERS – Sidney Braquet
Pursuant to the By-Laws, the terms of four members of the Advisory Committee expired in 2013: Bud Craine, Dennis Duca, Michael Slattery and Rosie Vacano. Dewey Trost resigned from the Committee in March 2013 as he & Katie moved out of The Mesa – his term expires in 2014 but will remain vacant for now. Ana Solomon made a motion to approve the 4 member AC slate, Allise Arakelian-hart seconded the Motion, the vote in favor was unanimous.

6b. VOTE FOR OFFICERS – Sidney Braquet
Pursuant to the By-Laws, officers of the organization are elected annually. Tom Donahue is Chairperson, Sidney Braquet is Vice-Chairperson , Dennis Duca is Treasurer and Rosie Vacano is Secretary. All four volunteered to serve another year. Vicki Hubbert made a motion to approve the Officers; Judy Hauseur seconded the motion & the vote in favor was unanimous.

7. Agenda Additions/Comments from the Floor:
Several discussion items were brought us from the Floor, but I will not attempt to recreate the discussion in these Minutes – I will bring them up one-by-one for discussion on Nextdoor. com.

These items include the following:

- Apparent drug activity on El Portal: we will provide you with the names of the Police Officers assigned to The Mesa and how to contact them.

- Code Compliance Issues relating to lack of property maintenance, barking dogs, etc. we will tell you about the new PS at Your Service APP where you can report issues.

- Underground wiring: TMNO will not become involved in this issue, but we will try to provide guidance and resources, maybe form a mini-committee.

- Special Clean-Up: A number of residents would like to give of their time to help Bud and Patti Craine clean-up the 2 ˝ acre lot they own at the bend of Ridge Road. Bud broke his ankle on Dec. 26 and has been hospitalized or in rehab since then; four surgeries later and lots of pain, he doesn’t seem to be further today than on Dec. 26. We would like to do this clean-up as our Thanks for their support in & help to The Mesa which they have called home for 36 years. Rosie will look into getting PSDS to provide us with a roll-off/dumpster and we will schedule a Clean-Up date in May.

8. AUCTION EVENT – Sidney Braquet & Tom Donahue
Sidney & Tom volunteered to be “Auctioneers” for our Fourth Auction. Dennis, Sidney, Rosie & Tom were able to get gift certificates and items donated by local merchants which Sidney & Tom auctioned off.. There were 29 Live Auction items including gift certificates/cards from local restaurants and merchants; there were 5 Silent Auction items as well. We raised a Grand Total of $3365!!! The Auction was the highlight of the evening. Great job, Sidney, Tom and all involved;-)

9. ADJOURNMENT Meeting adjourned at 7:10 PM.
Third Spring Fling/Seventh Annual Meeting of TMNO – March 30 or April 6, 2014. Easter was early this year (March 29th) so many snowbirds had already left town for the season. Next year Easter is on April 20th so by scheduling our Annual Meeting earlier we hope to welcome more of our neighbors to it!

 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
AVISORY COMMITTEE MEETING

April 14, 2013, 4:00 PM
Meeting Location: 275 Ridge Road


In attendance: Advisory Committee Members Sidney Braquet, Patti Craine (representing Bud Craine), Tom Donahue, Dennis Duca and Rosie Vacano
Absent: Teal Markley, Michael Slattery and Scott Woodward

1. The meeting was called to order by Tom Donahue at 4:10 PM.

2. Request for additions to the agenda: Rosie wants to discuss a donation from TMNO to The Mounted Enforcement Unit of the Palm Springs Police Department. One of their five horses retired a couple of weeks ago and funds are need to purchase a new one.

3. Minutes of the Oct. 14, 2012 meeting have been posted to the website. Motion to approve those minutes was made by Sidney, seconded by Dennis and unanimously approved.

4. Neighborhood guests: Lee Mullennex and David Peck were in attendance.

5. Old Business: Dennis reported that TMNO has a bank balance of $7,051.50.

6. New Business:

A. Committee Reports and Other Items:

1. Spring Clean-Up: April 20th – A clean-up was originally set up for Sat. Apr. 20, but was cancelled as no public area was identified as needing work. That date is also the 75th Birthday Celebration of the City of Palm Springs – O’Donnell Golf Club, 301 North Belardo,3 PM – 8 PM.

2. El Portal Gatehouse: This area needs some maintenance, some follow-up “Care”. Saturday, April 27th, 10 AM – Noon we will have a small work party over there.

3. Mesaneighborhood.nextdoor.com has been up and running since mid-July 2012. We now have 110 members representing 88 households. We need to encourage neighbors to join as this is currently our most effective means of communication.

B. Future Events: ANNUAL MEETING – Apr. 21, 2013 4:30 PM Moorten Botanical We’ve already been down the road 5 times with our Annual Meeting and this will be our second Spring Fling as our emphasis – Meet & Greet your neighbors, enjoy wine & hors d’oeuvres and then bid on fabulous Auction items solicited & donated by our Committee members, limited business conducted by our Chairperson Tom.

Dennis has all the details under control as usual; committee members will meet at Moorten’s at 3:30 PM for set-up; Sidney & Tom will conduct the Auction, Sidney will be in charge of the election of new Advisory/Returning AC members, as well as Officers. This will be our best event ever – tell your neighbors & friends about it and the date. We had 72 Mesa-ites attend in 2012, let’s do better this year!!!

Rosie prepared an e-blast for Daniel Hogan, our Webmaster; Daniel sent it out on Apr. 15. Flyers were posted throughout the neighborhood by Sidney and Rosie last week. Tom will bring up the need for donations for the purchase of a new horse for the Mounted Enforcement Unit of the Palm Springs Police Department. One horse, Jack Daniels, retired a couple of weeks ago and needs to be replaced at a cost of $6000+. Hopefully each neighborhood can raise $500 towards this effort – Tom will ask for donations, TMNO will make up the difference between the donations and $500.

7. Adjournment at 4:50 PM. No further meeting has been scheduled, but may have a quick one as a follow-up to the Annual Meeting.

 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
AVISORY COMMITTEE MEETING

OCT. 14, 2012, 4:00 PM
Meeting Location: 231 W Lilliana

In attendance: Advisory Committee Members Bud Craine, Tom Donahue, Dennis Duca, Dewey Trost, Teal Markley, and Rosie Vacano
Absent: Sidney Braquet and Scott Woodward

1. The meeting was called to order by Tom Donahue at 4:20 PM.

2. Request for additions to the agenda: None

3. Minutes of the previous meeting have been posted to the website. Motion to approve those minutes was made by Dewey, seconded by Michael and unanimously approved.

4. Neighborhood guests: Ana Solomon, Regina Pearson & Michelle Sheldon were in attendance.

5. Old Business: Dennis reported that TMNO has a bank balance of $7241.50.

6. New Business:

A. Committee Reports and Other Items:

1. Fall Clean-Up: Oct 13th – Only 4 people showed up & worked a short time.

2. El Portal Gatehouse: This area needs some maintenance, some follow-up “Care”.

3. Increased Crime in the ‘Hood: We discussed what has been happening and what can be done about it. 6 surveillance cameras would cost $6000+, not worth the expense.

4. Block Captains – Rosie will resurrect the Block Captains Committee and try to get additional residents to volunteer for specific streets.

5. Mesaneighborhood.nextdoor.com – We will continue to encourage residents to join as it will be the vehicle of choice for communicating within the ‘hood.

6. Mesa Logo Items – Dennis will get with Daniel to have Logo Items on website.

B. Future Events – Nov. 10 Mesa Mash Block Party

1. Time: Noon to 4 PM on El Camino Way

2. Miscellaneous – We know the routine!!! No fundraiser or Silent Auction items this year.

7. Adjournment at 5:10 PM. Next Meeting will be after the 1st of the New Year to plan the Annual Meeting in April.

 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
AVISORY COMMITTEE MEETING

May 20, 2012, 4:00 PM
Meeting Location: 287 W. El Camino Way

In attendance: Advisory Committee Members Sidney Braquet, Tom Donahue, Dennis Duca, Teal Markley, Michael Slattery, Dewey Trost, Rosie Vacano, and Scott Woodward.
Absent: Bud Craine

1. The meeting was called to order by Tom Donahue at 4:05 PM.

2. Request for additions to the agenda: None

3. Minutes of the Mar. 25, 2012 meeting have been posted to the website. Motion to approve those minutes was made by Dennis, seconded by Dewey and unanimously approved.

4. Neighborhood guests: None

5. Old Business: Dennis reported that TMNO has a bank balance of $8591.50.

6. New Business:

A. Committee Reports and Other Items:

1. Spring Clean-Up: On April 14, 18 volunteers showed up to clean up the area between the Bono Estate and 360 W Crestview Drive. The volunteers worked for about 2 ˝ hours to clean up the area, as well as the area at the end of El Camino Way. After the clean-up, we bought 12.5 tons of boulders to install at that area, on Crestview near the Gillette Estate, at the end of El Camino Way and at the top of Ridge Road to prevent gardeners or others from dumping their waste in our canyons.

2. El Portal Gatehouse: We reviewed the two bids received to install lighting at the Gatehouse. We chose PEDRO to install the lighting. The lighting was installed and had been functioning since June 9th. We tapped into the Weavers electricity, ran a line to supply 8 lights illuminating the Gatehouse and the landscaping. The system has a photo cell to turn it on and a timer we can set for x # of hours. The cost will be about $10/month and the Weavers are okay with paying that amount as a contribution to TMNO. The Weavers and the Martinellis on the north corner pay for the water costs which is also a minimal cost.

Bud Craine got an estimate for two metal gates for The Gatehouse. The AC agreed that Dennis should get another estimate for a more Southwestern-style gate as opposed to a European-style gate. What style of gate or even if we need a gate will be discussed at our next meeting in October.

3. Palm Springs Sun – Desert Sun Newspaper: Sidney wrote a fabulous article about The Mesa which was featured in the newspaper on April 29, 2011. He has agreed to contact Tamara Sone with an update about what has been done at The Gatehouse. Sidney’s article predated the clean-up at The Gatehouse last May and now the installation of lighting.

B. ANNUAL MEETING – April 15, 2012, 4:00 PM
It was agreed that this was our most successful Annual Meeting to date. There were more than 80 residents in attendance, the Auction raised $4500.00 for TMNO. A Wonderful Success!!! Thanks to Everyone who contributed. It was agreed that we have to keep the wine flowing;-)))

C. Recent Crimes: Mailbox thefts, burglaries were discussed. We will provide resident with Important Numbers to dial.

D. Website: Rosie will be talking to Daniel to make changes to our website, such as eliminating some Committees which are obsolete & adding a Mesa Logo tab where residents can order items.

E. Upcoming Events: It was agreed that we would have our Annual Mesa Mash Block Party on Saturday, November 10, one week after the Los Compadres Pit BBQ and 12 days before Thanksgiving.

7. Adjournment at 5:10 PM. Next Meeting will be on Sunday, Oct. 14th, 4 PM at a location to be determined.

 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
ANNUAL MEETING

April 15, 2012, 4:30 PM
Meeting Location: MOORTEN BOTANICAL GARDEN



In attendance: Advisory Committee Members Sidney Braquet, Bud Craine, Tom Donahue, Dennis Duca, Dewey Trost and Rosemarie Vacano

The meeting was called to order by Acting Chair Tom Donahue at 5:05 PM.

1. WELCOME – SPECIAL THANKS TO OUR HOST CLARK MOORTEN

Tom Donahue welcomed everyone (more than 80 residents of The Mesa were present) and thanked Clark Moorten for his gracious invitation to utilize the botanical gardens for our Annual Meeting for the fourth year running. Tom also thanked Paulette Wright of PS Wines for donating 6 bottles of champagne and giving us a discount on the wines we bought.

2. REQUEST FOR ADDITIONS/CHANGES TO THE AGENDA

There were no additions/changes to the agenda.

3. NEW BUSINESS – Tom Donahue

WHAT WE ACCOMPLISHED IN 2011:

- 3/20/11 Annual Meeting: Raised $2500 auctioning off items.

- May ’11 El Portal Gatehouse Project: On May 5, 6 & 7, 15+ volunteers from the neighborhood helped with our main project of landscaping the area around the Gatehouse. Plants were transplanted from one corner to the other, donated plants were planted, railroad ties were laid, irrigation was installed, weed block was laid and 18.5 tons of pebble and cobbled were put down. A 3.5+ ton was also put in place. Thanks to the Weavers and Martinellis for allowing us to hook our irrigation into their systems.

- July ’11 TMNO made a $2500 contribution to the new PS Animal Shelter.

- Nov. ’11 7 Neighborhood Watch Signs were installed at each of the entry points to The Mesa. Signs were donated by Dick & Josie Walsh.

- 12/3/11 Mesa Mash Block Party – Holiday Version: Later than usual, this Block Party was a Great Success – 250 pounds of non-perishable food was donated for the FIND (Food in Need of Distribution) Food Bank of which Advisory Committee member Bud Craine is on the Board of Directors. We also gave Bud an $800 check for FIND and collected another $900 for TMNO. A Silent Auction was able to generate some of these funds.

- 2/3/12 Five residents helped clean-up the Gillette Estate parking strip on Crestview and Overlook. It had been an “eyesore” for years due to an absentee landlord. The clean-up was an exception as homeowners are expected to maintain their own properties.

- 4/14/12 Our 2012 Spring Clean-up focused on the empty lot between the Bono Estate and 360 W Crestview Drive – this area which slopes down into the El Camino Canyon area was full of debris, overgrown bushes and trees. 18 volunteers worked for more than 2 hours clearing the entire area and were rewarded with pizza and refreshments when all was accomplished.

WHAT ARE OUR AREAS OF FOCUS IN 2012:

- El Portal Gatehouse Landscaping and Soft Lighting

- El Portal Gatehouse Metal Gate to keep homeless out

- Possible Community Garage Sale to raise funds

- Sale of logo items at events and on the website

- Mesa Mash Block Party in November

5. OPEN DISCUSSION OF PROPOSED PROJECTS in 2012 & FUNDING

Peter McGugan was recognized to discuss the negatives/dangers of gas-powered leaf blowers used by gardeners in The Mesa and throughout the City. Tremendous amounts of carbon monoxide are produced; pesticide residue and other particulates are blown into the air and require 24+ hours to settle. Peter circulated a petition to ban gas-powered leaf blowers in the City and mentioned that the topic will be brought up at the PS City Council Meeting on April 18, 2012.

Gene Branum raised the idea of painting The Mesa’s logo on the water tower which dominates the mountainside. Gene will approach John Wessman who owns the tower for his thoughts/permission; he will also look into the costs of doing it and artists who could do it. Everyone present seemed to appreciate this novel idea to make The Mesa stand out as the city’s best neighborhood.

6. TREASURY REPORT – Dennis Duca

Dennis Duca reported that The Mesa has in excess of $3200 in the bank. He did not pass out a report of total income/total expenses for the year. It will be posted as an addendum to these minutes when received. At this point in the meeting attendees seemed more interested in the Auction than in the orgnization’s business!

4, 7 & 9. AUCTION EVENTS – Sidney Braquet & Tom Donahue

Sidney & Tom volunteered to be “Auctioneers” for our Third Auction. Bud, Sidney, Rosie & Tom were able to get gift certificates and items donated by local merchants which Sidney & Tom auctioned off throughout the evening. There were 36 Live Auction items including gift certificates from local restaurants and merchants; there were 6 Silent Auction items as well. We raised a Grand Total of $4500!!! The Auction was the highlight of the evening. Great job, Sidney, Tom and all involved.

Six door prizes were donated by Bud and Patti Craine and winners were chosen throughout the event and festivities.

8a. VOTE FOR NEW ADVISORY COMMITTEE MEMBERS – Sidney Braquet

Pursuant to the By-Laws, the terms of three members of the Advisory Committee expired in 2012: Sidney Braquet, Tom Donahue & Dewey Trost. Joe Dunn resigned from the Committee and as Chairperson in March 2012 as he and Ron moved out of the neighborhood. Three new AC members were nominated – Michael Slattery for a 1 year term, Teal Markley and Scott Woodward for 2 year terms. Patti made a Motion to approve the 6 member AC slate, Catherine Donahue seconded the Motion, the vote in favor was unanimous.

8b. VOTE FOR OFFICERS – Sidney Braquet

Pursuant to the By-Laws, officers of the organization are elected annually. Tom Donahue is Acting Chairperson, Vice-Chairperson is vacant, Dennis Duca is Treasurer and Rosie Vacano is Secretary. Tom Donahue volunteered to be Chairperson, Sidney Braquet – Vice Chairperson, Dennis Duca – Treasurer & Rosie Vacano – Secretary for 2012; Bud Craine made a motion to approve the Officers; Patti Craine seconded the motion and the vote in favor was unanimous.

10. AGENDA ADDITIONS/COMMENTS FROM THE FLOOR - None

11. ADJOURNMENT

Meeting adjourned at 6:20 PM but the Social Hour continued until about 6:45 PM Spring Fling/Sixth Annual Meeting of TMNO – March or April 2013.

 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
AVISORY COMMITTEE MEETING

March 25, 2012, 4:00 PM
Meeting Location: 275 Ridge Road



In attendance: Advisory Committee Members Sidney Braquet, Bud Craine, Tom Donahue, Dennis Duca, Dewey Trost, and Rosie Vacano
Absent: None

1. The meeting was called to order by Tom Donahue at 4:05 PM.

2. Request for additions to the agenda: None

3. Minutes of the Feb. 19, 2012 meeting have been posted to the website. Motion to approve those minutes was made by Dewey, seconded by Bud and unanimously approved.

4. Neighborhood guests: Patti Craine, Teal Markley and Michael Slattery were in attendance.

5. Old Business: Dennis reported that TMNO has a bank balance of $3500 plus.

6. New Business:

A. Committee Reports and Other Items:

1. Spring Clean-Up:; April 14th – Rosie has arranged with PS Disposal Services to provide TMNO with two 3 cubic yard Roll-Off dumpsters for our clean-up of the empty lot between 297 & 360 W Crestview Drive between 9 AM & 1 PM or until done. It was suggested that one roll-off be placed at that location and that one be placed at the end of El Camino. Rosie e-mailed her contact at PS Disposal Services on Monday the 26th and they will comply with our request, one at each location.

2. El Portal Gatehouse: This area needs some maintenance, some follow-up “Care”. Rosie spent a couple of hours over there on the 24th, Tom & Rosie did some more on the morning of the 25th. It is already looking better! Some Clean-Up volunteers will be sent to that location on April 14th to complete the clean-up. Rosie & Tom will go over and check out the irrigation system in the next couple of weeks. Bud got an estimate on March 27th for two different gates for the Gatehouse. It needs to be closed off as we found evidence of homeless living there. Bud will present drawings at the Annual Meeting. Once gated & locked, we can put some pictures inside! Tom got an estimate for lighting at the Gatehouse: 3 lights at the Gatehouse and one under the willow tree. The estimate was $1000 all-inclusive; Dennis will have another electrician prepare an estimate and we will make a decision at our next meeting.

B. Future Events: ANNUAL MEETING – Apr. 15, 2012 4:30 PM Moorten Botanical We’ve already been down the road 4 times with our Annual Meeting, now we are adding a new twist with Spring Fling as our emphasis – Meet & Greet your neighbors, enjoy wine & hors d’oeuvres and then bid on fabulous Auction items solicited & donated by our Committee members, limited business conducted by our in-coming Chairperson Tom. Dennis has all the details under control as usual; committee members will meet at Moorten’s at 4 PM for set-up; Sidney & Tom will conduct the Auction, Sidney will be in charge of the election of new Advisory/Returning AC members, as well as Officers. This will be our best event ever – tell your neighbors & friends about it and the date. We had 70+ at the Block Party in December, let’s do better than that at our Spring Fling!!! Rosie prepared an e-blast for Daniel Hogan, our Webmaster; Daniel sent it out on Mar. 26. Rosie will follow-up with her Quarterly Newsletter for The Mesa at the beginning of April; flyers will be posted throughout the neighborhood at least a week before the event.

7. Adjournment at 5:10 PM. Next Meeting will be on Sunday, May 20th, 4 PM at Bud and Patti’s house at 176 West El Camino Way.

 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
AVISORY COMMITTEE MEETING

February 19, 2012, 6:00 PM
Meeting Location: 287 W. El Camino Way

In attendance: Advisory Committee Members Sidney Braquet, Bud Craine, Tom Donahue, Dennis Duca, Joe Dunn, Dewey Trost, and Rosie Vacano
Absent: None

1. The meeting was called to order by Joe Dunn at 6:05 PM.

2. Request for additions to the agenda: Dewey brought up a noise issue/problem at 1850 Mesa Drive, but it was decided it was a “neighbor” issue, not TMNO’s issue.

3. Minutes of the Oct. 30, 2011 meeting have been posted to the website. Motion to approve those minutes was made by Sidney, seconded by Bud and unanimously approved.

4. Neighborhood guests, Patti Craine & Lee Mullennex, were in attendance.

5. Old Business: Dennis reported that TMNO has a bank balance of $3627.18. At the Block Party on Dec. 3, 2011, $885 was raised for TMNO, $785 for FIND Food Bank. A check for $785 was presented to Bud Craine who is on the Board of Directors at FIND.

6. New Business:

A. Committee Updates

1. Neighborhood Watch: Dennis reported that 7 Neighborhood Watch signs were installed at the beginning of November. Dick Walsh and his wife Josie paid for and donated signs to TMNO. Rosie had made a donation earlier in the year to cover the cost of the signs, but since Dick & Josie donated them, Rosie volunteered to move her ear-marked contribution into TMNO’s General Fund instead of requesting a refund.

2. El Portal Gatehouse: The El Portal Gatehouse was completed in May 2011 and it still looks great. An agave, a couple of cacti did not survive the transplant and have been removed. Clark Moorten will be replacing them with appropriate plants from his Garden. All AC members have stopped over at one time or another and weeded, sprayed with Round- Up, trimmed back bushes and willow shoots. The Martinelli’s (NE Corner) gardeners continue to trim the ficus hedge at the corner. So the Gatehouse is being maintained. Some Mesa-ites are still asking if we could install some lighting – solar lighting is out of the question as being ineffective. In the future we may discuss other options available to us.

B. Future Events: ANNUAL MEETING – Apr. 15, 2012 4:30 PM Moorten Botanical

1. It was suggested that an invitation to attend an “Annual Meeting” was a turn-off, discouraging residents to attend. So in order to encourage a bigger show of Mesa-ites, this rendez-vous will be our “SPRING FLING”, a wonderful chance to meet and greet our neighbors/friends, share wine and hors d’oeuvres with them and have some fun bidding on an array of auction items from local vendors/merchants.

2. Tom Donahue as Acting Chairperson following the resignation of Joe Dunn will conduct a very brief “business” meeting: review of TMNO in 2011, brief discussion of projects to be undertaken in 2012, our current bank balance, etc. Sidney Braquet will again be in charge of the election of the Advisory Committee Members and the Officers. The 2-year term of three AC members expires this year: Dewey, Sidney and Tom and with Joe’s resignation there is at least one vacant position. We currently have 7 AC members, but we can have up to 11 – I would suggest a few more than 7 as it will be easier to achieve a quorum of 5 for an AC Meeting. Being an AC member is really not a burden – we met 5 times in 2011 including the Annual Meeting, 7 times in 2010, 9 times in 2009. The four officer positions – Chairperson, Vice-Chairperson, Treasurer and Secretary are elected on an annual basis.

Sidney (with all AC member’s assistance) will be in charge of the auction. Last year’s list of auctioned items was reviewed: we eliminated some vendors/merchants and added others. AC members volunteered to solicit donations for this year’s auction. At our next meeting prior to the Spring Fling we will gather, review the solicitations and prepare to auction them off.

C. New Projects:

1. PS Spring Clean-Up: Sat., Apr. 14, 2012, 10 AM – 1 PM Palm Springs Disposal Services will provide a free dumpster – we will clean-up the El Camino Canyon again, as well as the empty lot between 360 W. Crestview and the Bono Estate.

2. Other Suggestions for Projects: Tom will raise the issue at the Spring Fling.

D. Resignation – Joe Dunn submitted his resignation as Chairperson of TMNO. He and Ron Stern are moving away from The Mesa to adjacent Indian Canyons. Joe was thanked for his years of dedication to TMNO – he was there from the beginning.

7. Adjournment at 6:40 PM. Next Meeting will be on Sunday, March 25th, 4 or 4:30 PM at a location to be determined. It is the only meeting before our Spring Fling on April 15th – we will prepare the Auction Item list and get our “to-do” assignments.

 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
AVISORY COMMITTEE MEETING

October 30, 2011, 6:00 PM
Meeting Location: 287 W. El Camino Way

In attendance: Advisory Committee Members Bud Craine, Tom Donahue, Dennis Duca, Joe Dunn, Dewey Trost, and Rosie Vacano
Absent: Sidney Braquet

1. The meeting was called to order by Joe Dunn at 6:05 PM.

2. Request for additions to the agenda: Rosie will bring up the problems residents of Camino Descanso are having with a new neighbor.

3. Minutes of the May 8, 2011 meeting have been posted to the website. Motion to approve those minutes was made by Dewey, seconded by Bud and unanimously approved.

4. No neighborhood guests were in attendance.

5. Old Business: Dennis reported that TMNO has a bank balance of $2782.18.

6. New Business:

A. Committee Updates

1. Neighborhood Watch: Dennis reported that 7 Neighborhood Watch signs have arrived – one sign will be installed at each of the entry points to the neighborhood. Dick Walsh procured the signs. Dick and his wife Josie paid for and donated the signs to TMNO. Thank you, Dick and Josie. The signs will be installed the week of Oct. 31.

2. El Portal Gatehouse: The El Portal Gatehouse is complete and looks GREAT! Dennis contacted numerous electrical contractors, all of whom agreed that there is really no good high performance solar lighting available. It was agreed that the Gatehouse looks fine without lighting so we will no longer look into that option. Rosie reported that there are some weeds growing back – she will spray with Round-Up again. Dennis & David have trimmed shoots on the willow tree. One cacti is dying and Dennis will approach either Clark Moorten or Gene Branum for a replacement.

B. Future Events: Dec. 3 Mesa Block Party – Holiday Edition

1. The 4th Annual Mesa Block Party will take place on Saturday, Dec. 3 from 11:30 AM – 3:30 PM on West El Camino Way. The Festival of Lights Parade in Downtown Palm Springs takes place at 5:45 PM on the same day, but people will have enough time to get to the parade.

The Block Party will be similar to last year’s: tents will be set up along with tables and chairs; a table will be set up for potluck food dishes; barbecues will be provided if some one wants to BBQ an item they bring; beverages (water and soda) will be provided; BYO adult beverages.

2. Food Bank Donations: Since it is the Holiday Season, we decided to add an “giving” element to our party. Residents will be asked to bring non-perishable food items or preferably to donate cash or check - $7 feeds a family of 4 for 1 week, $70 for 10 weeks.

3. Daniel Hogan has been asked and has agreed to design flyers to be posted around the neighborhood 7 – 10 days before the event. Daniel will also send an e-blast. Dennis and Rosie will coordinate how many volunteers are needed before and after the event; Rosie will send out an e-mail to potential volunteers advising them of the set-up time. No pre-Party meeting of the AC is necessary.

C. Addition to the Agenda

1. Rosie raised the issue of the problems residents on Camino Descanso are encountering with the new owner on their street. The new owner on Descanso moved in on Sept. 2, has had 2 unpermitted garage/estate sales; police were called twice because of loud music; animal control was called because of 3 barking dogs day & night; permit to build a wall was suspended as work was started but not in accordance with submitted plans, etc. One of the next door neighbors asked if there was anything TMNO could do to help residents on Descanso address these issues.

2. Joe reminded us that when TMNO was set up four years ago it was agreed that TMNO is NOT a HOA & would not function as a HOA – it would NOT set color palettes for house paint, it would NOT set requirements for landscaping/lighting and it would NOT mediate disputes between neighbors. Our By-Laws state that “The organization and officers on its behalf will take no position with respect to private property.” Joe said to refer neighbors to the City Municipal Code and private nuisance lawsuits.

8. Adjournment at 6:33 PM. No future meeting has been scheduled yet, but it will be after the first of the year at which time we will set a date for the Annual Meeting.

 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
AVISORY COMMITTEE MEETING

May 8, 2011, 6:00 PM
Meeting Location: 287 W. El Camino Way

In attendance: Advisory Committee Members Tom Donahue, Dennis Duca, Joe Dunn, Dewey Trost, and Rosie Vacano

1. The meeting was called to order by Joe Dunn at 6:00 PM.

2. Request for additions to the agenda: There were no additions to the agenda.

3. Minutes of the Mar. 6, 2011 meeting have been posted to the website. Motion to approve those minutes was made by Dennis, seconded by Tom and unanimously approved.

4. No neighborhood guests were in attendance.

5. Old Business: Annual Meeting Wrap-Up – all agreed it was a great success!

6. New Business:

A. Committee Updates

1. Block Captains: Profile Update efforts have been completed. Rosie prepared a binder with all updates received; they are sorted by street. Rosie will be meeting with Daniel, give him the binder as Daniel has offered to update our data base. Rosie will assume responsibility for keeping the information current as people move in or out of The Mesa.

Dennis is meeting with Dick Walsh who will look into the cost of Neighborhood Watch signs. Dick should be able to get these signs cheaper at an outside source rather than through the City. At the Mar. 6, 2011 meeting the Advisory Committee agreed that we would purchase one sign for each of the seven entry points/streets in The Mesa. The City will do the installation and our goal is to have them in place by Sept. 1, 2011.

2. El Portal Gatehouse: The El Portal Gatehouse is nearing completion. We had a 2 1/2 day Work Party, May 6-8: many volunteers showed up to help out with the project. Many plants were transplanted from the NE corner garden to the Gatehouse side; each plant has an irrigation line; weed block was laid and 18.5 tons of gravel and stones were laid. A large 3.5-ton boulder will be delivered and installed on Friday, May 13 at 7 AM. Dennis Duca will be looking into a commercial grade solar light to down light the Gatehouse.

B. Bank Signature Cards: It was agreed by the Committee that former Chairperson Tom DeWitt’s signature will be removed from the Organization’s bank account. It was decided that Tom Donahue’s and Rosie Vacano’s signatures will be added to the account.

C. Blade Signs: The blade sign at the corner of El Portal and South Palm Canyon appears to have been stolen. The Committee agreed to puchase 3 additional blade signs out of the General Fund: the one sign will be replaced and the other two will be in reserve in the event another theft occurs.

D. Future Events: We discussed the possibility of having a Welcome Back BBQ in September or October and also of having a Neighborhood Garage Sale in the Fall.

Rosie will be sending out a quarterly newsletter soon and will ask fellow Mesa-ites to to contact us at our e-mail address with ideas for future fund raising projects.

AC members in attendance would like to thank Sidney for the wonderful article he wrote, “MESA Neighborhood is ‘a Little Slice of Paradise’ in the Desert”. The article was published in the Palm Springs Sun section of The Desert Sun on Friday, April 29, 2011. One neighborhood is featured on the last Friday of each month in the “Neighborhood Spotlight” section. Thanks, Sidney. Great Job!!!

It was felt that there was no need for another AC Meeting until the Fall – so we are taking a Summer Recess.

8. Adjournment at 6:30 PM. Next meeting is scheduled for Sun, Sept. 25, 2011, 6 PM; location to be determined.

 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION'S
FOURTH ANNUAL MEETING

March 20, 2011, 4:30 PM
Meeting Location: MOORTEN BOTANICAL GARDEN

In Attendance: Advisory Committee Members Sidney Braquet, Tom Donahue, Dennis Duca, Joe Dunn, Michael Slattery, Dewey Trost and Rosemarie Vacano

City Representative Present: Lee Bonno – Office of Neighborhood Involvement

The meeting was called to order by Acting Chair Joe Dunn at 4:45 PM.

1. WELCOME – SPECIAL THANKS TO OUR HOST CLARK MOORTEN
Joe Dunn welcomed everyone (more than 50 residents of The Mesa were present) and thanked Clark Moorten for his gracious invitation to utilize the botanical gardens for our Annual Meeting for the third year running.

2. REQUEST FOR ADDITIONS/CHANGES TO THE AGENDA
There were no additions/changes to the agenda.

3. NEW BUSINESS – Joe Dunn
WHAT WE ACCOMPLISHED IN 2010:

- March 2010 Annual Meeting: Raised $1200 auctioning off items.

- March 2010 Blade Sign Unveiling: A ceremony was held at the corner of West El Camino Way & Ridge Road to mark the placement of 18 Blade Signs throughout The Mesa.

- April 2010 El Portal Gatehouse Clean-up: 15 volunteers cleared debris and brush, trimmed dead limbs from our desert willow tree; cactus garden was weeded.

- June 2010 BBQ and Silent Art Auction: This function was held at a private home and more than $1200 was raised during the auction to fund our projects.

- June 2010 Desert Water Agency painted all 28 fire hydrants in The Mesa after we e-mailed them a list of the hydrants’ locations.

- November 2010 Mesa Mash: Logo items (t-shirts, caps, polo shirts) with The Mesa embroidered on them were introduced. To date we have sold in excess of $800 of items. Items were for sale at this meeting, as well as by special order through Dennis Duca. In the future, they will be available for purchase by ordering on our website.

- March 2011 Citrus Rescue: More than 270 bags of unwanted/excess citrus were collected around the neighborhood by 6 volunteers and donated to Hidden Harvest, which will distribute the citrus to 65 agencies around the Valley. Lee Bonno from the City’s Office of Neighborhood Involvement commented that next year this effort by TMNO will be replicated by many of the other 26-28 neighborhoods over 2 – 3 weekends in March with the City possibly providing trucks for the collection effort.

COMMITTEE UPDATES:

EL PORTAL GATEHOUSE: This #1 project for 2010 to do some landscaping and add soft lighting was slightly derailed in 2010. The Advisory Committee has assumed responsibility for the Gatehouse Committee and is determined to produce results in 2011.

TRAFFIC CALMING ON SOUTH PALM CANYON: Dewey Trost chaired this Committee which has now been disbanded. The City’s Department of Public Works & Engineering in a letter dated Sept. 16, 2010 denied The Mesa’s request to have a STOP sign installed at South Palm Canyon & LaVerne Way.

BLOCK CAPTAINS & NEIGHBORHOOD WATCH: For the most part, Block Captains have completed their survey of houses/residents on each of the 15 streets in The Mesa. It was not an easy task with many snowbirds, rental and vacation rental properties, as well as 19 Mesa houses For Sale, but we have sufficient updated Emergency contact information to update our data base, a requirement in order to participate in the Neighborhood Watch program. As a result, the Advisory Committee has agreed to take money from the General Fund to buy 7 Neighborhood Watch signs, one for each of 7 entry streets to The Mesa. (After the meeting, Block Captain Committee Chair Rosie Vacano made a special donation of $875 to fund the 7 signs so monies in the General Fund can be used to complete the Gatehouse Project this year.)

STREET SLURRING: There will be NO asphalt overlay of the streets in The Mesa in 2011 as our streets (Believe it or Not!) are in the top 10% in quality in Palm Springs.

WEBSITE & TWITTER: Our website (www.psmesa.com) is updated on a regular basis. Go to it to see articles and pictures of our events, upcoming events in The Mesa and in Palm Springs, to e-mail us psmesa@gmail.com, to subscribe to our e-mail blasts, as well as to update your contact information. Follow us on Twitter at psmesa.

WHAT ARE OUR AREAS OF FOCUS IN 2011:
- Neighborhood Watch Sign Installation: 7 signs, one at each entry point
- El Portal Gatehouse Landscaping and Soft Lighting
- Possible Community Garage Sale to raise funds
- Another BBQ and Silent Auction to raise funds
- Sale of logo items at events and on the website
- Mesa Mash Block Party in November
- Citrus Rescue in March 2012

4. OPEN DISCUSSION OF PROPOSED PROJECTS in 2011 & FUNDING
Dennis Duca presented a preliminary sketch, budget and plan for the El Portal Gatehouse Project. The idea is to bring in low usage irrigation and electricity for soft lighting inside the gatehouse – the residents at 1900 Mesa Drive have volunteered to let us tap into their water and power. There would be some rocks, cacti and low maintenance plants with black plastic and decomposed granite to minimize weeding; the circular planted area in the middle of the roadway would also be landscaped with a wall added around the palm trees. The original estimate for this design was is excess of $6,000 which is more than we can afford.

The El Portal Gatehouse Committee will be resurrected. A meeting will be scheduled soon to address the plan, share ideas and see how we can reduce the costs. If Mesa-ites volunteer to help, if plants are donated, etc. it is expected that the project could cost between $2,000 – 3,000. We are all anxious to finally realize this project.

5. TREASURY REPORT – Dennis Duca
Dennis Duca provided a handout of the Total Income and Total Expenses for 2010. Our income in 2010 after expenses was $1,890.89, added to what funds remained from previous years gives TMNO a Bank Balance @ 2-28-2011 of $3,818.01. Last year the mailing for the Annual Meeting cost us $352.36 – we eliminated that expense this year by using our e-blast capability, posting flyers around the neighborhood and posting the info on our website. That is why we rely on our residents to update their info, esp. new e-mail addresses so they keep informed.

Note: There were NO expenses for the Annual Mesa Mash Block Party. It should be recognized that there are many individuals in The Mesa who not only volunteer their time, but who donate to our functions without seeking reimbursement. Thanks to all of them!

6. AUCTION EVENT: PART ONE – Sidney Braquet & Tom Donahue
Sidney & Tom volunteered to be “Auctioneers” for our Second Auction. Dennis, Dewey, Michael, Rosie & Tom were able to get gift certificates and items donated by local merchants which Sidney & Tom auctioned off throughout the evening. Among the items were two $100 gift certificates donated by Jeff Ofelt, a Mesa-ite and owner of the Ace Hotel and a $280 Red Electra Cruiser 7 speed bike donated by Chris Cross, also a Mesaite who owns P. S. Cyclery. Attached is a list of all items auctioned off – We raised a Grand Total of $2500!!! Please patronize these merchants and donors. The Auction was the highlight of the evening. Great job, Sidney, Tom and all involved

6. VOTE FOR NEW ADVISORY COMMITTEE MEMBERS – Sidney Braquet
Pursuant to the By-Laws, the terms of three members of the Advisory Committee expired in 2011: Dennis Duca, Michael Slattery and Rosie Vacano. Michael chose not to run for re-election so one AC position was vacant. (AC requires minimum of 7.) Patti Craine nominated her husband to run for the one vacancy. Patti made a Motion to approve the 3 AC member slate, Michael Slattery seconded the Motion, the vote in favor was unanimous.

7. VOTE FOR OFFICERS – Sidney Braquet
Pursuant to the By-Laws, officers of the organization are elected annually. Joe Dunn is Acting Chairperson, Vice-Chairperson is vacant, Dennis Duca is Treasurer and Rosie Vacano is Secretary. Joe Dunn volunteered to be Chairperson, Tom Donahue – Vice Chairperson, Dennis Duca – Treasurer & Rosie Vacano – Secretary for 2011; Bud Craine made a motion to approve the Officers; Patti Craine seconded the motion and the vote in favor was unanimous.

8. AUCTION EVENT: PART TWO – Sidney Braquet & Tom Donahue

9. AGENDA ADDITIONS/COMMENTS FROM THE FLOOR - None

10. ADJOURNMENT
Meeting adjourned at 6:15 PM but the Social Hour continued until 6:45 PM

Fifth Annual Meeting of TMNO – March 2012.

 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
AVISORY COMMITTEE MEETING

March 6, 2011, 6:00 PM
Meeting Location: 255 Ridge Road

In attendance: Advisory Committee Members Sidney Braquet, Tom Donahue, Dennis Duca, Joe Dunn, Michael Slattery, Dewey Trost, and Rosie Vacano

1. The meeting was called to order by Joe Dunn at 6:07 PM.

2. Request for additions to the agenda: There were no additions to the agenda.

3. Minutes of the Jan. 10, 2011 meeting have been posted to the website. Motion to approve those minutes was made by Dewey, seconded by Dennis and unanimously approved.

4. No neighborhood guests were in attendance.

5. Old Business: None

6. New Business:

A. Committee Updates

1. Block Captains: Members were given until March 3, 2011 to complete updating Mesa-ites profile information. Tom returned his forms on March 1; Dennis, Dewey and Sidney requested short extensions; Gary Hubbert is out of the country until beginning of April but has completed Overlook; Rosie has completed about 2/3 of her 61 households; Daniel has requested an extension on El Portal until his “season” ends; Karol Markley has not responded yet to requests for the status of her blocks.
Dennis will look into the cost of Neighborhood Watch signs. The Committee agreed that we would purchase one sign for each of the seven entry points/streets into The Mesa. We have money in the General Fund to pay for the signs, however, we will have a sign-up sheet at the Annual Meeting for residents who want to sponsor a sign. Buying these signs will be our #1 priority for 2011.

2. El Portal Gatehouse: Dennis is preparing a plan and a budget for simple landscaping and soft lighting at the El Portal Gatehouse. The plan, budget and pictures will be available at the Annual Meeting. This will be our #2 priority for 2011 and will only be undertaken when we have collected sufficient donations to cover the cost of the project.

3. Citrus Rescue – On March 5, six volunteers from The Mesa collected bags of excess citrus which had been picked by neighbors and placed curbside in front of their houses. On March 4, Rosie and Joe, Suzanne Somers’ gardener, picked trees at eight houses where the resident asked for help. More than 270 bags of citrus were taken to the City Yard behind City Hall where Hidden Harvest will pick them up and distribute to 65 agencies in the Valley. Great effort in The Mesa – we’ll do it again next year!

B. Annual Meeting – March 20 at Moorten Botanical Garden, 4:30 – 6:30 PM It was time to start planning the Fourth Annual Meeting of The Mesa Neighborhood Organization. Instead of a Thursday evening at 6 PM, we are going to hold the meeting on a Sunday afternoon, perhaps allowing more residents to participate. It will be a Wine tasting/appetizers event like last year as that was very successful.

Tasks were assigned in preparation for the meeting and another AC Meeting will be held 2 days prior to the event to finalize last minute details and the agenda. There are no By-Laws changes to be voted on, only officers and 3 AC members whose terms expire in 2011. Voting will be done by voice vote, not paper ballot.

The slate of Officers who are elected annually is as follows:
Joe Dunn – Chairperson
Tom Donahue – Vice Chairperson
Dennis Duca – Treasurer
Rosie Vacano – Secretary

We’ll have to vote for AC members first as Dennis and Rosie’s terms expire in 2011! So Dennis and Rosie will run for re-election, Michael would prefer not running again, however, unless someone else volunteers to run Michael will have to be coerced to run again. Why? By-Laws: Article VII – The Advisory Committee “The Advisory Committee shall consist of at least SEVEN, but not more than ELEVEN members.”

There will also be an Auction. Donations from local restaurants and stores are currently being solicited and a list will be prepared at the next meeting. Sidney and Tom will be Auctioneers.

8. Adjournment at 6:55 PM.

Next meeting is scheduled for Fri, Mar. 18, 2011, 6 PM at 287 West El Camino Way.

 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
AVISORY COMMITTEE MEETING

Jan. 10, 2011, 6:00 PM
Meeting Location: 262 W. Crestview Drive

In attendance: Advisory Committee Members Sidney Braquet, Tom Donahue, Joe Dunn, Dewey Trost, Rosie Vacano.

Prior Commitments: Dennis Duca, Michael Slattery

1. The meeting was called to order by Joe Dunn at 6:11 PM.

2. Request for additions to the agenda: There were no additions to the agenda.

3. Minutes of the Nov. 6, 2010 meeting have been posted to the website. Motion to approve those minutes was made by Sidney, seconded by Tom and unanimously approved.

4. No neighborhood guests were in attendance.

5. Old Business:
Daniel Hogan submitted his resignation on Jan. 8, 2011 from both the Advisory Committee and the El Portal Gatehouse Committee citing personal reasons and time constraints. We are sorry to see Daniel resign, but he will continue in his role as Webmaster, updating our great website and sending out e-blasts via Mail Chimp and he will remain Block Captain for El Portal for the time being.

6. New Business:

A. Committee Updates

1. Block Captains: No meeting of this committee has been called recently; members were given an extension until mid-December 2010 to complete their door-to-door task of updating Mesa-ites profile information. That deadline came and went, then the Holidays intervened. Rosie will send out an e-mail to all members of the Committee extending the deadline until mid-February to complete ALL updates.

2. El Portal Gatehouse: Dennis and Tom will take over this Committee from Daniel. Daniel expressed a willingness “to meet with whomever to discuss what he has learned about the Gatehouse project” including permits, traffic studies, easements, etc. Dennis and Tom will prepare a presentation for the Annual Meeting in March so plans can be discussed and voted upon.

3. Website/Mail Chimp & Twitter: Nothing to update.

B. Fund-Raising Ideas:
Dennis contracted with a Mesa-ite who has a promotional items business to have an batch of t-shirts, tank tops, golf shirts & caps embroidered with The Mesa logo. These were on display and available for purchase at The Mesa Picnic. Quite a few sold! Rosie will get information from Dennis about the products; will then work with Daniel Hogan to get that information on the website so Mesa-ites can place orders for these items.

C. Street Slurring:
Joe reported that The Mesa’s streets will not be slurry-sealed or asphalt overlaid in 2011. Since 2008 the City of Palm Springs has used a Pavement Management System (PMS) to help in deciding which sections of roadway will be subject to the Annual Roadway Maintenance Projects. All 270+ miles of city streets were surveyed and a Pavement Condition Index (PCI) value was assigned. The average PCI value of the streets in The Mesa was 75.57, which, unbelievably, puts our streets in the top 10% around town. So it looks like we will have to wait several years before anything is done here…

D. Annual Meeting:
It is time to start planning the Fourth Annual Meeting of The Mesa Neighborhood Organization. It will be held again at Moorten Botanical Garden courtesy of Clark Moorten. Rather than holding the meeting on a Thursday evening, Dennis or Tom will talk to Clark and see if we could do it on a Sunday around 5 or 5:30 PM. Like last year, there will be a wine-tasting and appetizers will be served. Details to follow.

7. Other Business:
With the recent resignation of Daniel from the AC and that of Tom DeWitt last summer, there are currently two vacancies on the Advisory Committee. Instead of 9 members, we are now down to 7 members, which could make it even more difficult to have the required 5 members present to have a quorum. We need to ask our friends and neighbors if they might be willing to serve on the committee – a few short meetings a year in addition to helping out with the Annual Meeting and Mesa Mash.

8. Adjournment at 6:32 PM.

Next meeting is scheduled for Sun, Mar. 6, 2011, 6 PM at 255 Ridge Road.

 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
AVISORY COMMITTEE MEETING

November 6, 2010, 4:00 PM
Meeting Location: 287 W. El Camino Way

In attendance: Advisory Committee Members Sidney Braquet, Tom Donahue, Dennis Duca, Joe Dunn, Daniel Hogan, Dewey Trost, Rosie Vacano

Prior Commitments: Michael Slattery

1. The meeting was called to order by Joe Dunn at 4:07 PM.

2. Request for additions to the agenda: There were no additions to the agenda.

3. Minutes of the Sept. 19, 2010 meeting have been posted to the website. Motion to approve those minutes was made by Dennis, seconded by Sidney and unanimously approved.

4. No neighborhood guests were in attendance.

5. Old Business: None

6. New Business:

A. Committee Updates

1. Block Captains:
No meeting of this committee has been called recently; members were given packets outlining their next task – do a door-to-door meet your neighbor, tell them about our website and have them complete a profile update for Neighborhood Watch and Emergency Preparedness. Deadline to return packets was extended until mid-Dec. Tom Warrick had to resign as Block Captain for El Portal. Daniel will assume duties for El Portal; Daniel and Rosie will share responsibility for Mesa Drive until a Block Captain for that street can be recruited.

2. El Portal Gatehouse:
Daniel, who volunteered to Chair this Committee, will be scheduling a meeting soon. The beautification of the Gatehouse was selected as the #1 priority for TMNO this year. Daniel has met separately with both Clark Moorten and Dennis – everyone seems to be on the same page as far as the design is concerned: low key, low maintenance, no etched stone with The Mesa, a good solar light inside the Gatehouse. The design and budget will not be available for the Nov. 13th Mesa Picnic, but Daniel will call a meeting of the Committee within the next month. Daniel has also met with City Planners and will share the info he got at that meeting.

3. Mesa Mash (TMNO Annual Picnic):
The 3rd Annual Mesa Mash Block Party will be held on Saturday, Nov. 13 from Noon until 4:00 PM. It will be a “Potluck” only - no catering. TMNO will provide water & sodas; Mesa-ites will bring a Potluck dish and an adult beverage if desired.

Dennis bought six reusable canopies (they were on sale at Big Lots for $57, 8’x10’). These will be set up on El Camino Way; Clark Moorten has agreed to let us borrow some of his tables and chairs. BBQs and tables for the food will be set up across from 287 W. El Camino Way. There will be sign-up sheets, name tags, posters, etc.; also we will be selling the new The Mesa logo items (see below).

4. So. Palm Canyon Traffic Calming:
A STOP sign at SPC & La Verne is OUT. Daniel has some possible solutions which he will discuss with Dewey; they will try to schedule another meeting with the City. One idea is to have a single lane in each direction with a left turn lane in the center, maybe even bicycle lanes.

5. Website/Chimp Mail & Twitter:
Daniel has set up a Twitter account for PSMESA and will be teaching Rosie how to Tweet, then we will inform residents about it and they can follow us. The website, maintained by Daniel, looks fabulous; Rosie will be sending Daniel a monthly calendar of upcoming events of interest in PS which he will post. As Block Captains do their blocks, they will encourage Mesa-ites to sign up to get our e-blasts and check out our website periodically.

B. Fund-Raising Ideas:
Dennis contracted with a Mesa-ite who has a promotional items business to have an batch of t-shirts, tank tops, golf shirts & caps embroidered with The Mesa logo. These were on display and available for purchase at the AC Meeting; they will also be available at The Mesa Picnic. Also people will be able to order specific sizes and colors from the next batch made. T-shirts, tank tops and caps will be $20 each; the golf shirts $30. Thanks, Dennis, Great job getting these promotional items into production for one of our fund-raising efforts.

G. Street Slurring:
Joe, with Rosie’s help, will send a letter to the Engineering Department at the City asking that The Mesa’s streets be prioritized on next spring’s slurring schedule.

7. Other Business: None

8. Adjournment at 5:15 PM.

Next meeting is scheduled for Mon, Jan. 10, 2011, 6 PM at 262 W. Crestview Dr.

 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
AVISORY COMMITTEE MEETING

Sept 19, 2010, 5:00 PM
Meeting Location: 287 W. El Camino Way

In attendance: Advisory Committee Members Tom Donahue, Dennis Duca, Joe Dunn, Michael Slattery, Dewey Trost, Rosemarie Vacano

Prior Commitments: Sidney Braquet

1. The meeting was called to order by Joe Dunn at 5:10 PM.

2. Request for additions to the agenda: There were no additions to the agenda.

3. Minutes of the June 6, 2010 meeting have been posted to the website. Motion to approve those minutes was made by Dennis, seconded by Dewey and unanimously approved.

4. Daniel Hogan was the only neighborhood guest in attendance.

5. Old Business:

A. Retiring Chairperson Tom DeWitt was invited to share some outgoing remarks with the Committee, however, Tom had a prior commitment. Joe expressed our sincere appreciation to Tom for his efforts starting TMNO and his 3 years of dedication to TMNO. Tom Donohue will present Tom and Gayle DeWitt with two $50 gift cards, one to Leon’s and one to El Mirasol, as a token of our thanks. Tom DeWitt will meet with the acting Chair to brief him on on-going business and to turn over his files.

B. Our Treasurer Dennis reported that TMNO currently has a balance of $4318.47 and our only monthly expense is $10 for Mail Chimp. Our official address used by Mail Chimp will be changed from Tom DeWitt’s office address to Daniel’s PO Box. Also Tom DeWitt’s name will be removed from our bank account and one new name (TBD) will be added. By the way, more than $1500 was raised at the Silent Art Auction in June!

6. New Business:

A. Vacant Chairperson Position: Vice Chairperson Joe will assume the role of acting Chair until our next Annual Meeting in March at which time a full slate of officers will be put on the ballot for a one year term. Is anyone interested in becoming Chair?

B. Committee Vacancies: Daniel volunteered to chair the Gatehouse Committee and also volunteered to assume Tom DeWitt’s Block Captain duties on Mesa Drive.

C. PSNIC Vacancy: Rosie volunteered to be the permanent representative for TMNO at the City’s monthly PSNIC meeting. Daniel and Dave Peck volunteered to be alternates.

D. Patricia Moorten Memorial Gift: It will the decision of the Gatehouse Committee of how TMNO can pay tribute to Patricia Moorten who passed away on July 7, 2010 at age 90. Patricia and her husband Cactus Slim Moorten founded Moorten Botanical Garden in the ‘50s.

E. Committee Updates

1. Block Captains: No meeting of this committee has been called recently; members were given packets outlining their next task – do a door-to-door meet your neighbor, tell them about our website and have them complete a profile update for Neighborhood Watch and Emergency Preparedness. Rosie will schedule a meeting of this Committee in October. Dennis reported that all the wood (4x4’s, wedges, etc) have been cut for our CERT boxes, enough to supply a box at both ends of The Mesa. Thanks to his friends is SF who donated, cut and delivered the wood from SF. Emergency Preparedness and Neighborhood Watch have to be prioritized in the near future.

2. El Portal Gatehouse: Daniel, who volunteered to Chair this Committee, will be scheduling a meeting soon. The beautification of the Gatehouse was selected as the #1 priority for TMNO this year. To date we have only completed a clean-up of the area. We would like to have a plan, a budget and a timeline to present on charts to Mesa-ites at the picnic on Nov. 13. Clark Moorten will be invited to become a Committee member.

3. Mesa Mash (TMNO Annual Picnic): Dennis proposed that the 3rd Annual Mesa Mash be held on Saturday, Nov. 13 from Noon until 4:00 PM. The AC agreed that it would be held on El Camino again, would be a “Potluck” only/no BBQ or catering. TMNO will provide water and sodas; Mesa-ites will bring a Potluck dish and an adult beverage if desired. Dennis suggested that TMNO buy several reusable canopies (they are on sale at Big Lots for $80, 10’ x 12’). A motion was made by Joe, seconded by Dewey and unanimously approved that Dennis buy 4-6 of said canopies. Dennis will send the MM invitation to Daniel to be sent out by Mail Chimp; residents who do not have an e-mail address will be sent a USPS mailing. Flyers will be put up in the neighborhood a week prior to the event.

4. So. Palm Canyon Traffic Calming: It was with disappointment that Dewey reported that the City (in a letter dated Sept. 16, 2010 from the Dept. of Public Works & Engineering) denied TMNO’s request to have STOP signs installed at the intersection of So. Palm Canyon and LaVerne Way. “Recent studies of traffic speeds and traffic collisions do not show that there is either a speed or collision problem at that intersection”. Residents of the area disagree: there is a Safety issue, esp. in front of Moorten’s Garden. Daniel has some possible solutions which he will discuss with Dewey; they will try to schedule another meeting with the City.

5. Website/Chimp Mail & Twitter: Daniel has set up a Twitter account for PSMESA and will be teaching Rosie how to Tweet, then we will inform residents about it and they can follow us. The website, maintained by Daniel, looks fabulous; Rosie will be sending Daniel a monthly calendar of upcoming events of interest in PS which he will post.

F. Fund-Raising Ideas:

Dennis has been looking into the cost of having t-shirts screened with The Mesa logo to be sold at the Picnic. We will have an initial batch made prior to the Picnic; AC members will wear them and we will take orders for future batches. Dennis made a number of inquiries in SF and locally, but Dewey will provide Dennis with the name of an individual who lives in the neighborhood who does such things. We will also look into the cost of reusable shopping bags with The Mesa logo.

Gene Branum will work on arranging a community Garage Sale in the Spring, another fund-raising idea. We have discussed asking Clark Moorten if we could use his empty lot as a staging area; we would be able to set up our new canopies on the site.

G. Street Slurring:

Joe, with Rosie’s help, will send a letter to the Engineering Department at the City asking that The Mesa’s streets be prioritized on next spring’s slurring schedule. It has been so long since it was done, no one seems to remember when it was last done!!!

7. Other Business: Motion to have Daniel fill the vacant position on the AC Committee was made by Rosie, seconded by Dewey and unanimously voted in favor of.

8. Adjournment at 6:15 PM.

Next meeting is scheduled for Friday, Oct. 22, 2010, 6 PM at 287 W. El Camino Way.

 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
AVISORY COMMITTEE MEETING

June 6, 2010, 5:00 PM
Meeting Location: 259 W. Overlook Rd.

In attendance: Advisory Committee Members Tom DeWitt, Tom Donahue, Joe Dunn, Michael Slattery, Dewey Trost, Rosemarie Vacano

Prior Commitments: Sidney Braquet and Dennis Duca

1. The meeting was called to order by Tom DeWitt at 5:00 PM.

2. Request for additions to the agenda: There were no additions to the agenda.

3. Minutes of the March 27, 2010 meeting have been posted to the website. Motion to approve those minutes was made by Joe Dunn, seconded by Dewey Trost and unanimously approved.

4. There were no neighborhood guests in attendance.

5. Old Business:

A. Tom DeWitt and Tom Donahue presented Clark Moorten with two bottles of wine and a Thank you note for the use of the Botanical Garden for TMNO’s Annual Meeting on March 25, 2010.

B. A number of local merchants donated gift cards for the Auction at our Annual Meeting. In the Fall, we will try to plan some social events to show our support for and thanks to these merchants. These merchants were Lyon’s English Grille, Miro’s Restaurant, Old Creek House, Elmer’s, Cipolline Osteria, Davey’s Hideaway, Leon’s at the Canyon, Peabody’s Café, PS Follies and PS Wine.

6. New Business:

A. Committee Updates

1. Block Captains: No meeting of this committee has been called recently; members were given packets outlining their next task – do a door-to-door meet your neighbor, tell them about our website and have them complete a profile update for Neighborhood Watch and Emergency Preparedness. Members were requested to complete this task no later than June 30th for year-round residents; the same will be done with seasonal residents next Fall when they return.

2. So Palm Canyon Traffic Calming: Dewey has been in contact with the City regarding the installation of two STOP signs North and South at the intersection of So Palm Canyon and LaVerne Way. This would be a first step in addressing the traffic on SPC.

3. El Portal Gatehouse Committee: Tom DeWitt discussed some of the preliminary work he has been doing with regard to this #1 Project for 2010. He provided a number of handouts, such as pictures of “etched in stone” neighborhood signs, the PS Zoning Requirements for said signs, copy of the application for an Encroachment Agreement, etc. Tom will be scheduling the initial meeting of this committee in the near future.

7. Other Business – None.

8. Adjournment at 5:40 PM.

Next meeting is scheduled for Sunday, Sept. 12, 2010, 5 PM on Tom Donahue’s new deck.

 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
AVISORY COMMITTEE MEETING

March 27, 2010, 10:00 AM
Meeting Location: 287 W. El Camino Way

In attendance: Advisory Committee Members Sidney Braquet, Tom DeWitt, Tom Donahue, Dennis Duca, Joe Dunn, Michael Slattery & Rosemarie Vacano

Prior Commitments: Dewey Trost

1. The meeting was called to order by Tom DeWitt at 10:30 AM following the Blade Sign Unveiling Ceremony at the corner of El Camino Way & Ridge Road.

2. Request for additions to the agenda: There were no additions to the agenda.

3. Minutes of the March 13, 2010 meeting have been posted to the website. Motion to approve those minutes was made by Sidney Braquet, seconded by Tom Donahue and unanimously approved.

4. There were no neighborhood guests in attendance.

5. Old Business:

A. Annual Meeting – It was agreed that the Third Annual Meeting of TMNO was our best ever with the highlight of the evening being the Auction. Keith has found a new career as Auctioneer. Together with Dennis/David and Michael/Gene, Keith was able to receive gift card donations from a number of local merchants, as well as a “surprise” item donated by Sidney/Lee (see Minutes of Annual Meeting for a list of the merchants); he auctioned them off very successfully and raised in excess of $1000.00 for TMNO. Keith sent a “Thank You” note to each merchant and we agreed that residents in the area should patronize these establishments more in the future. We will also start planning some “Social Events”, such as a Happy Hour party, at these restaurants.

48 Residents were in attendance; 24 Mesa Residents Emergency Contact Information forms were filled out and returned, representing 43 individuals. These forms will be distributed to Block Captains at their next meeting. Block Captains will be tasked with getting updated information from residents who did not attend the Annual Meeting so that Michael can update the emergency contact date base.

The AC Committee would like to thank Tom and Catherine Donahue for their donation of 9 bottles of wine for the wine tasting. Next year we need more refreshments as they ran out early in the evening! Tom DeWitt will write a Thank you to Clark Moorten for use of the Botanical Garden for the meeting and Tom Donahue will chose 2 bottles of wine for Clark.

B. 2010 Goals – At the Annual Meeting all 12 proposed projects were almost unanimously approved; however, projects will only be undertaken when sufficient funding is available. The AC prioritized the projects with the El Portal Entry to The Mesa coming in first and Traffic-calming on South Palm Canyon second.

It was felt that the El Portal entry project will be the most visible as the gatehouse symbolizes the area and appears on our logo and blade signs. We discussed some of the possibilities, but final decisions will be left up to the Gate House Committee chaired by Tom DeWitt. Currently members of that Committee include Sidney Braquet, Catherine Donahue, Dennis Duca, Joe Dunn and Lee Mullenex. Tom will be scheduling a meeting of the Gate House Committee soon and it was suggested that Dewey also schedule a meeting of the Traffic Calming Committee in the near future.

(Note: Committee Chairs are asked to e-mail Daniel Hogan when they schedule a meeting so Daniel can post the date on the website, informing residents who might be interested in attending the meeting as a guest. The Chairs will update the AC at its next meeting and the AC Minutes will summarize what happened at Committee meetings.)

6. New Business:

A. Committee Updates – Please refer to the Minutes of the Annual Meeting for updates from the Committees. Nothing has changed in the 2 days since the Annual Meeting. Dennis will ask Daniel to do an e-mail blast March 29 or 30 reminding residents of the initial meeting for Neighborhood Watch: Saturday, April 3, 10:00 am at 200 South Civic Drive, Palm Springs.

Rosie asked that on future agendas Block Captains, Neighborhood Watch, CERT and Emergency Preparedness be combined together under Block Captains as all of those topics are the responsibility of the Block Captains Committee.

Patti Craine has volunteered to organize a “Social Event” at one of our local restaurants. More details will be posted on our website as they become available. The Annual Neighborhood Picnic has been tentatively scheduled for Saturday, November 13.

B. What Projects to Support in 2010 – see above.

7. Other Business – None.

8. Adjournment at 11:30 AM

Next meeting scheduled for Sunday, June 6, 2010, 5 pm at 259 West Crestview.



 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
ANNUAL MEETING

March 25, 2010, 6:00 PM
Meeting Location: MOORTEN BOTANICAL GARDEN

In attendance: Advisory Committee Members Sidney Braquet, Tom DeWitt, Dennis Duca, John Harrell, Rosemarie Vacano & Keith Wisot

Prior Commitments: Joe Dunn, Pamela Hays & Michael Slattery

City Representative present: Lee Husfeldt – Office of Neighborhood Involvement

The meeting was called to order by Tom DeWitt at 6:15 PM.

1. WELCOME – SPECIAL THANKS TO OUR HOST CLARK MOORTEN

Tom DeWitt welcomed everyone (approximately 48 residents of The Mesa were present) and thanked Clark Moorten for his gracious invitation to utilize the botanical gardens for our Annual Meeting for the second year running.

2. REQUEST FOR ADDITIONS/CHANGES TO THE AGENDA
There were no additions/changes to the agenda.

3. NEW BUSINESS

A. PROPOSED CHANGES TO THE BY-LAWS – Sidney Braquet

At the December 12, 2009 meeting of the Advisory Committee it was agreed that voting at the Annual Meeting should not be restricted to dues-paying members only, but should be open to one vote per household, however, this would require a change to the By-Laws. Sidney drafted the changes to the By-Laws and presented them at the Annual Meeting.

The Proposed revisions to the organization’s By-Laws as amended March 25, 2010 are accurately summarized below. Detailing all specific changes relating to dues with our By-Laws would require several pages of text. (Note: The changes were approved and our website will be updated to reflect the changes – the entire text can be found at psmesa.com.)

1. Dues are NOT required for membership. Voluntary donations or contributions to TMNO are encouraged to fund general communication among the residents of The Mesa, as well as for project-specific purposes.

2. The payment of dues is NOT required to cast a vote in the general organization or in any committee of the organization, including the Advisory Committee. Several sections of the By-Laws were amended to remove the requirement of dues payment as a prerequisite to vote.

3. The annual membership meeting for TMNO is amended “during February” to “during the Spring” to allow members to take advantage of outdoor meeting locations in our nice neighborhood.

Motion to amend the By-Laws was made by Dick Walsh, seconded by Bud Craine and unanimously approved.

B. REQUEST UPDATED PERSONAL CONTACT INFORMATION – Tom DeWitt Each resident in attendance was asked to complete and return the Mesa Residents Emergency Contact Information sheet they were given at sign-in. Residents not in attendance will be contacted in the future by the Block Captain for his/her street. Tom asked for volunteers to become Block Captain for the street on which they live. All streets are currently covered, but not necessarily by a resident who actually lives on that street. Send us an e-mail at psmesa@gmail.com if you want to volunteer.

C. PROPOSED NEIGHBORHOOD PROJECTS – Tom DeWitt Tom went through the handout of proposed neighborhood projects for 2010 and discussed the Project, the cost/estimated cost, volunteer leader of the project and details of the project. This project summary will be made available on our website.

Projects include El Portal Entry to The Mesa (plan to desertscape and illuminate the gatehouse at El Portal), Traffic-calming on South Palm Canyon (obtain STOP signs on LaVerne and SPC), Annual Picnic, Set-up at least one emergency supplies container at a location away from homes in the event of disaster. Other suggested projects can be viewed on the Project Summary. Voting on the proposed projects was done later in the meeting and all Projects received almost unanimous “YES” votes – how many projects we can complete in 2010 will depend on the voluntary donations or contributions we receive throughout 2010.

D. AUCTION – Keith Wisot Keith Wisot volunteered to be “Auctioneer” for our first Auction. Keith was able to get gift certificates donated by local merchants which he auctioned off throughout the evening. Keith got gift certificates from Lyon’s English Grille, Miro’s Restaurant, The Old Creek House, Elmer’s, Cipolline Osteria, Davey’s Hideaway, Leon’s at the Canyon, PS Wine and Peabody’s Café. There was also a “surprise” item – vintage bottle of wine which Dewey & Katie Trost Bid on and will enjoy. Two tickets to the PS Follies were donated during the meeting as well. All in all, the Auction was one of the highlights of the evening and it was agreed that we want to do this again next year and perhaps at the Picnic in November as well. $950.00 was raised with an additional $250 donated by Dennis Duca and David Peck for a total of $1200.00 for the organization’s coffers. Great Job, Keith!

4. TREASURY REPORT – Dennis Duca Dennis Duca provided a handout of the budget/expenses and amounts collected in 2009. Our income was $2,785.00, our expenses $1,574.83 leaving a balance of $1615.12. Since our By-Laws were amended earlier in this meeting not to collect dues, we will be relying on voluntary donations or contributions in the future to fund our organizational expenses and to fund any of the projects described above.

5. COMMITTEE UPDATES – Tom DeWitt

A. BLADE SIGNS – The Blade Sign Committee met in 2009, designed our blade sign, submitted it to the City’s Neighborhood Organization for approval, then ordered 18 signs to be installed throughout the neighborhood. Signs cost $80 each and were paid for by donations from residents with the exception of $120 which came out of our budget. A formal unveiling will take place on Saturday, March 27 at 10 am at the corner of El Camino Way and Ridge Road. This committee will be disbanded.

B. TRAFFIC CALMING ON SOUTH PALM CANYON – Dewey Trost was introduced as Chairperson of this committee which met once in 2009. Dewey has been in contact with the City and is exploring having the City do a traffic survey on SPC. We hope to be able to convince the City that STOP signs are needed at LaVerne Way and SPC.

C. NEIGHBORHOOD WATCH – Dennis Duca has arranged for the initial meeting for the Neighborhood Watch Program to take place on Saturday, April 3, 2010, 10 am at 200 South Civic Drive, Palm Springs. Officer Leslie Cyphers of the PS Police Department will conduct that meeting.

D. CERT – Seven residents of The Mesa took the 20 hour CERT (Community Emergency Response Team) training class in 2009 and are now CERT-certified. CERT graduates include Sidney Braquet, Dennis Duca, Gary Hubbert, David Peck, Ron Stern, Rosie Vacano and Keith Wisot. No future CERT classes have been scheduled by the PS Fire Department as of now. Once they are scheduled we will update our website to that effect. Emergency Preparedness Site – It is estimated that it will cost a minimum of $1500.00 to supply our first site. Patti and Bud Craine have offered a spot on their vacant lot on Ridge Road/El Camino Way for us to establish our first site. Donations are needed.

E. BLOCK CAPTAIN’S COMMITTEE: This Committee, chaired by Rosie Vacano, met on Feb. 27, 2010 to assign tasks to Block Captains. Some Captains have multiple streets including streets on which they do not live. The Committee’s first task was to do a physical survey of his/her street to identify damaged/unnecessary signage, missing house numbers, etc. These findings have been summarized for all 16 streets in the neighborhood. The Committee will meet again in April to discuss how we address and remedy those findings; We will also determine how contact information can be updated for residents who did not attend the Annual Meeting.

6. VOTE FOR NEW ADVISORY MEMBERS – Sidney Braquet Pursuant to the By-Laws, the terms of four members of the Advisory Committee expired in 2010: Sidney Braquet, Joe Dunn, John Harrell and Keith Wisot. John and Keith chose not to run for re-election; Sidney and Joe chose to continue for another 2 year term. Tom Donahue and Dewey Trost volunteered to run for the two vacancies. The four member ballot was prepared – Daniel Hogan made a motion to approve the new AC members, Allise Arakelian seconded the motion and the vote in favor was unanimous.

7. VOTE FOR OFFICERS – Sidney Braquet Pursuant to the By-Laws, officers of the organization are elected annually. Tom DeWitt is Chairperson, Joe Dunn is Vice-Chairperson, Dennis Duca is Treasurer and Rosie Vacano is Secretary. All four volunteered to serve again in 2010. Bud Craine made a motion to approve the Officers; Keith Wisot seconded the motion and the vote in favor was unanimous.

8. AGENDA ADDITIONS – Tom DeWitt Tom passed around a nifty key fob that another neighborhood organization produced. The plastic key fob resembles the neighborhood’s Blade Sign and can be used by residents who show it to get discounts from local businesses that signed up to offer discounts to those residents. The program was just initiated and has created a lot of enthusiasm. Tom will spearhead an effort to join forces with other organizations to further this program and to offer it to residents of The Mesa as well. Details will be posted on our website in the future or shared in an e-mail blast through our new email delivery service, Mail Chimp.

Throughout the evening, Advisory Committee members were introduced and thanked for their tireless efforts and devotion to making TMNO the best neighborhood organization in town: John Harrell and Keith Wisot for their service on the Advisory Committee – they will be missed; absent members Joe Dunn, Pamela Hays and Michael Slattery for their great efforts; on-going members Sidney Braquet, Dennis Duca and Rosie Vacano for their service and dedication. Daniel Hogan was recognized for the fabulous website he designed and for setting up our email delivery service. Of course, the Chairperson did not recognize his own achievements in facing all the challenges to set up The Mesa Neighborhood Organization so Rosie as Secretary will extend our Great Thanks to Tom for all he does. THANK YOU.

9. ADJOURNMENT – Meeting adjourned at 7:45 PM; next annual meeting – March 2011.

 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
AVISORY COMMITTEE MEETING

March 13, 2010, 10:00 AM
Meeting Location: 287 W. El Camino Way

In attendance: Advisory Committee Members Sidney Braquet, Tom DeWitt, Dennis Duca, Michael Slattery, Rosemarie Vacano & Keith Wisot
Prior Commitments: Joe Dunn, John Harrell & Pamela Hays

1. The meeting was called to order by Tom DeWitt at 10:05 am.

2. Request for additions to the agenda: There were no additions to the agenda.

3. Minutes of the February 13, 2010 meeting have been posted to the website. Motion to approve those minutes was made by Sidney Braquet, seconded by Keith Wisot and unanimously approved.

4. There were no neighborhood guests in attendance.

5. Old Business:

A. Blade Signs – All of the Blade signs have been installed. We have one sign in reserve in the event one is damaged, stolen, etc. Sidney Braquet will contact The Desert Sun about running a picture and a short article about the Blade Sign Installation. We would like to have an “unveiling event” before seasonal residents return home and so we can show something that was accomplished by TMNO in 2009. (Note: we also certified 7 Mesa residents as CERT trained and set a date for an initial Neighborhood Watch meeting, April 3.)

B. Block Captains Committee Report: Rosie Vacano reported that the Block Captains Committee met on February 27, 2010. Each Block Captain was tasked with doing a physical survey of his/her street(s), noting missing house numbers, fire hydrants needing paint, excessive signage, overgrown vegetation. Rosie compiled a report covering all 16 streets in The Mesa.

The next and most difficult task will be to update contact information and we hope begin that task by having attendees at the Annual Meeting on March 25, 2010 complete a Profile Update form. Tom DeWitt will also provide Dennis Duca with a report of homeowners in The Mesa.

Neighborhood Watch Program – First meeting will be held on Saturday, April 3, 2010, 10:00 am at 200 South Civic Drive, Palm Springs. Officer Leslie Cyphers of the PS Police Department will conduct that meeting. Next meeting of the Block Captains Committee will be scheduled after the Annual Meeting and the Neighborhood Watch Kickoff Meeting.

6. New Business:

A. Annual Meeting Details - The Third Annual Meeting of The Mesa Neighborhood Organization (TMNO) will be held on Thursday, March 25, 2010, 6:00 – 8:00 pm at Moorten Botanical Garden. All residents were sent a mailing through the USPS informing them of the meeting, the Neighborhood Watch Meeting on April 3, and providing them with a copy of the new PSNIC quarterly newsletter for all neighborhood organizations. This “snail mailing” will be followed up on March 15 or 16 with a reminder using our new e-mail service Mail Chimp.

(Note: The AC also discussed the need to have a “primary mailing address” on the contact data base as many part-time residents chose not to receive any USPS mail in PS.)

Quite a bit of time was spent on “housekeeping” details for the Annual Meeting where AC members were given tasks to do prior to or at the Annual Meeting. We focused on setting up for the meeting, procedures for voting on Bylaw changes, new AC members and Neighborhood projects. Finally we discussed refreshments and our first auction which will be conducted by Keith Wisot. Gift cards have been donated by local merchants and restaurants – these will be auctioned off throughout the Meeting to raise money for new projects. Donations in excess of the face value of the gift cards may be tax-deductible as TMNO is a non-profit organization and donors are asked to check with their own tax advisor.

B. Committee Updates – See Item 5B above.

C. Publish new Bylaw addendum to reflect changes at Annual Meeting – Sidney will prepare something to the effect “all references to required dues are rescinded, however, if a resident wants to make a donation/contribution, it will be accepted and applied to operational expenses of the organization and to the organization’s projects.” Since we will no longer require dues if the bylaw change is adopted, the organization will be dependent on general donations.

7. Other Business: Press Release on the new Blade Signs – Keith Wisot made a motion, seconded by Michael Slattery and unanimously approved to arrange for a press release of our Blade Sign Un- Veiling. Sidney will try to arrange for this to occur on March 27th.

8. Adjournment at 11:30 am

Next meeting tentatively scheduled for Saturday, March 27, 2010 as a follow-up to the Annual Meeting and to precede or follow Blade Sign Unveiling Event. More later.



 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
AVISORY COMMITTEE MEETING

February 13, 2010, 9:00 AM
Meeting Location: 233 W. El Camino Way

In attendance: Advisory Committee Members Tom DeWitt, Dennis Michael Slattery, Rosemarie Vacano & Keith Wisot
Prior Commitments: Sidney Braquet, Joe Dunn, John Harrell

1. The meeting was called to order by Tom DeWitt at 9:10 am.

2. Request for additions to the agenda: There were no additions to the agenda.

3. Minutes of the December 12, 2009 meeting have been posted to the website. Motion to approve those minutes was made by Dennis Duca, seconded by Michael Slattery and unanimously approved.

4. There were no neighborhood guests in attendance.

5. Old Business:

A. Annual Meeting Location – Pamela Hays confirmed that Clark Moorten has agreed to host the Annual Meeting of The Mesa Neighborhood Organization (TMNO) again this year. The Meeting will be held on Thursday, March 25, 2010, 6:00 – 8:00pm at Moorten Botanical Garden. Parking is available in the vacant lot north of the Garden.

B. Billing & Recruitment Statement Mailing – In previous years, TMNO has sent out a mailing to residents asking them to become members and to pay dues. This request was usually accompanied by a cover letter, as well as an announcement of the Annual Meeting. Discussion later at this meeting made this request moot, as we will no longer collect dues. However, a mailing with an announcement of the Annual Meeting, info about the Block Contacts and whatever else AC members want to enclose will be sent out. Michael Slattery will prepare the Annual Meeting notice, Pamela Hays & Rosie Vacano will prepare something about Block Contacts, Tom DeWitt will prepare the cover letter – everything must be forwarded to Denis Duca no later than Thursday, February 18, 2010.

C. Neighborhood Watch Meeting & Crime Update – Dennis Duca will speak to Leslie Kasal of the City to schedule a date for the initial Neighborhood Watch meeting. Info about said meeting will be enclosed with the above-mentioned mailing. As far as the crime problem on El Camino Way, the problem still exists. Police have been to the residence several times, arrests have been made, and contact with our neighborhood police officers is being maintained.

D. By-Laws Change Draft – Keith Wisot presented the By-Laws change draft which Sidney Braquet prepared. At the December 12, 2009 AC Meeting it was agreed that voting at the Annual Meeting should not be restricted to dues-paying members only, but should be open to one vote per household, hence necessitating the change to the By- Laws of TMNO. Sidney Braquet did a very thorough and complete job and the change will be the first item voted on at the Annual Meeting. The decision to open voting to ALL residents, not just to dues-paying members, set the stage for a discussion of the purpose of dues. Why would a resident elect to pay annual dues of $75? But then again how do we raise the funds necessary to fund projects we wish to undertake? It was decided that we would identify projects, try to cost them out, propose them at the Annual Meeting and allow residents to prioritize projects, sign up to support and donate to projects “near and dear” to their hearts. It was agreed that this approach might increase involvement by residents within the neighborhood - they would be able to direct where they want their tax-deductible donations to go: their donation at work so to speak.

E. Blade Sign Installation Update & ceremony – John Harrell and Rosie Vacano will work together to set up a date for a photo opportunity unveiling the Fabulous new Blade Signs. They will contact the City to make someone available to take pictures for The Desert Sun.

6. New Business:

A. Annual Meeting Details – As mentioned above, the 3rd Annual Meeting of TMNO will be held at Moorten Botanical Garden on Thursday, March 25, 6:00 – 8:00 pm. No City officials will be invited to the Meeting. The AC has scheduled a meeting two weeks prior to the Annual Meeting to finalize details, give out assignments to AC members, such as managing sign-in sheets, distributing and counting ballots, etc. The main thrust of this year’s meeting is to identify neighborhood projects we would like to undertake this year – Project coordinators have been temporarily assigned to identified possible projects:

·Tom DeWitt El Portal Gatehouse Entry Project & Annual Canyon Clean-up
·Dewey Trost South Palm Canyon Traffic Calming Project
·Dennis Duca Annual Neighborhood Picnic
·Pamela Hays and Rosie Vacano Block Captains Project which includes updating TMNO data base, identifying graffiti and unnecessary signage.
·Rosie Vacano CERT: equipment for 2 emergency staging sites to be determined.

B. Block Captains – Pamela Hays and Rosie Vacano are meeting on February 16 to outline tasks for Block Captains; a meeting of all Block Captains will be scheduled soon.

C. Palm Springs/The Mesa Newsletter – Tom DeWitt described how the PSNIC is now publishing a newsletter about what’s happening in and about town; there is space at the bottom of the newsletter to add items particular to an individual neighborhood. A motion was made by Keith Wisot, seconded by Dennis Duca and unanimously approved to send this newletter out by Chimp Mail to residents of TMNO. Recipients will be given the ability to “opt out” of receipt of this mailing.

D. CERT Update – Tom DeWitt mentioned how a chart maintained by the City of CERT Graduates does not mention the seven MESA residents who took and graduated from the CERT course. Rosie Vacano will follow up with Janet Mott-Vines to see why we have been omitted and why the 5 most recent graduates are not receiving e-mail updates from the PS Fire Department.

E. Committee Updates – Tom DeWitt mentioned that he had an update from Dewey Trost of the South Palm Canyon Traffic Calming Committee: Dewey said that he was told by the City that South Palm Canyon is “exempt” from traffic-calming. Such a response is totally unacceptable to us as a neighborhood organization. This committee needs to go back to the City and perhaps request the installation of a couple of STOP signs on South Palm Canyon and the painting of parking and bike lanes on the street.

7. Other Business – Rosie Vacano raised the idea of having some type of auction at the annual neighborhood picnic in order to raise some of the funds necessary to buy the equipment for the emergency-preparedness staging sites. Some of the AC members seized upon this idea (together with the realization that other Neighborhood Organizations did not have dues, but held Wine Tasting functions at which they proposed projects and raised funds). Long story, short: The 3rd Annual Meeting of TMNO will be a winetasting function with an auction of gift cards to local restaurants. Keith Wisot has contacts who will set up the wine-tasting; he will get the gift cards at a discount (hopefully) and he will serve as Auctioneer. Residents who bid for and purchase these gift cards will be given a tax-deductible receipt from TMNO and TMNO will raise funds needed for some projects.

8. Adjournment

Next meeting of the Advisory Committee will be on Saturday, March 13, 2010 at 10:00 am at Dennis Duca’s house. This meeting is intended to finalize plans for the Annual Meeting on March 25, 2010.

Adjournment at 10:30 am.



 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
AVISORY COMMITTEE MEETING

December 12, 2009, 9:00 AM
Meeting Location: 255 Ridge Road

In attendance: Advisory Committee Members Sidney Braquet, Dennis Duca, Joe Dunn, Michael Slattery, Rosemarie Vacano & Keith Wisot
Prior Commitments: Tom DeWitt, John Harrell, Pamela Hays

1. The meeting was called to order by Joe Dunn at 9:10 am.

2. Request for additions to the agenda: There were no additions to the agenda.

3. Minutes of the October 19, 2009 meeting have been posted to the website. Motion to approve those minutes was made by Dennis Duca, seconded by Sidney Braquet and unanimously approved.

4. There were no neighborhood guests in attendance.

5. Old Business:

A. Neighborhood Appreciation Picnic, – Lessons Learned. The 2nd Annual Mesa Mash was held on Saturday, November 5th; each dues paying household was given 2 free tickets, non-dues paying members were charged $12.00 per person. Approximately 60 people attended, far fewer than the 100+ in the prior year.

Discussion centered on opening the picnic to every resident as it should be an occasion where neighbors meet neighbors, where interest in The Mesa Neighborhood Organization is generated. It will continue to be a Potluck event, however, we will not hire Leon’s to do the BBQ; rather, we will set up several BBQs and if someone wants to BBQ some food, they are invited to bring their own and do it themselves!

Moving the picnic from El Camino to another area, such as upper Ridge Road or Camino Buena Vista was discussed. A decision will be made by the Picnic Planning Committee.

B. CERT Booth – No donations were made at the Picnic; it was not the proper venue to solicit donations, however, we will set up all our posters at the Annual Meeting at which time we can discuss our goal of setting up emergency supplies at a couple of centralized locations. These supplies will need to be funded by donations.

C. Business Cards: Dennis Duca has given cards to all Advisory Committee members.

6. New Business:

A. Annual Meeting: The AC agreed that Moorten Botanical Garden is a great location for our Annual Meeting. We would ask Pamela Hays to check with Clark Moorten if he is willing to “host” the meeting again. March 25, 2010 is the tentative date we have selected for the Annual Meeting, however, Saturday morning March 20 or 27 were also suggested; however, a Saturday morning meeting may interfere with Clark’s hours of business.

Keith Wisot said that he would not be running for reelection; similarly, John Harrel will not be running again. AC members are encouraged to recruit residents who would be willing to run for AC Board membership. Dennis Duca suggested that we use the January 2010 e-mail of billing/invoicing to encourage residents to participate on our committees, to share their ideas for what projects we should support for the neighborhood. This e-mail will also include the date for the first Neighborhood Watch meeting which Dennis Duca will coordinate with Leslie Kasal at the City.

B. Voting at Annual Meeting: It was agreed that voting at the Annual Meeting should not be restricted to dues-paying members only, but should be open to one vote per household, however, this would require a change to the By-Laws. Sidney Braquet will draft a By-law change, send it to Keith Wisot; the change would have to be the first item voted on at the Annual Meeting – if passed, then all subsequent votes would be open to all residents of The Mesa.

C. El Camino Way home issue – Dennis Duca and Michael Slattery brought AC members up-to-date as to what has been happening on El Camino. Cars speeding down the street, possible drug dealing – it has become a dangerous situation, putting people at risk; the privacy and security of residents on El Camino Way has been compromised. The recent arrests were unrelated to what is happening now, but possible parole violations. The PS police officers assigned to The Mesa are aware of the situation and agreed to patrol more regularly, but until the current tenants are evicted it will remain a problem. Keith Wisot has scheduled a meeting with the owner of the property to discuss with him the concerns of the neighborhood.

D. Frequency of Advisory Committee Meetings: Rosie Vacano suggested that AC Meetings should be held more frequently, every 2 months, not every 3 months. The Summer meeting can be cancelled – we should meet more often during the “Season” when we have events scheduled, such as the Picnic and the Annual Meting which require planning and follow-up. It was also agreed that the AC does not want daytime meetings except Saturday mornings no earlier than 10 am; weekday evening meetings at 6 pm are also acceptable.

E. Committee Updates:

Blade Signs – John Harrell sent an e-mail advising the AC that the blade signs are here; the City is waiting for the right brackets to arrive. Dedication of the signs can happen in January 2010. The intersection of Crestview and Ridge was suggested as the dedication site. We would inform The Desert Sun of our dedication date and site and hopefully they will take pictures of the occasion. We have waited nine months for this event so we are ready to celebrate the arrival of our 18 blade signs!

Neighborhood Watch – Dennis Duca will speak to Leslie Kasal of the City and pick a date for the first meeting for Neighborhood Watch. The initial meeting would last 1- 1 ˝ hours at a City facility near the airport. This date would be included in the billing/invoicing e-mail we will send out in January and published on the website. Perhaps we could also post a few flyers around the neighborhood announcing the meeting.

7. Other Business – None

8. Adjournment Next meeting of the Advisory Committee will be on Saturday, February 13, 2010 at 10:00am at 233 West El Camino. This meeting is intended to discuss plans for the Annual Meeting in March 2010.

Adjournment at 10:15 am.

 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
AVISORY COMMITTEE MEETING

October 19, 2009, 6:00 PM
Meeting Location: 287 W. El Camino Way

In attendance: Advisory Committee Members Sidney Braquet, Tom DeWitt, Dennis Duca, Joe Dunn, John Harrell, Pamela Hays, Michael Slattery, Rosemarie Vacano & Keith Wisot.

1. The meeting was called to order by Tom DeWitt at 6:10 pm.

2. Request for additions to the agenda: There were no additions to the agenda.

3. Minutes of the Oct 5, 2009 meeting have been posted to the website. John Harrel raised an issue Under 5. Old Business, A. Advisory Committee: John would like to see a phrase added to the sentence “Motion to have 9 members on the Advisory Committee” – the phrase added will be “effective after the Annual Meeting in 2010” so the amended statement will read “Motion to have 9 members on the Advisory Committee effective after the Annual Meeting in 2010 was made by Pamela Hays, seconded by Joe Dunn and unanimously Approved.”

Furthermore, in the same section where we listed the names of members and when their Term would expire, we only listed 8 names and excluded John’s name. So the amended Minutes will read:

Terms expiring in 2010: Sidney Braquet, Joe Dunn, John Harrell and Keith Wisot
Terms expiring in 2011: Tom DeWitt, Dennis Duca, Pamela Hays, Michael Slattery and Rosemarie Vacano (Rosie volunteered to be moved from 2010 to 2011 in order to accommodate John’s desire to leave the AC)

Motion to approve the Oct. 5, 2009 Minutes as amended was made by Joe Dunn, seconded by Sidney Braquet and unanimously approved.

4. Neighborhood guests in attendance were David Peck and Ron Stern for the CERT presentation.

5. New Business:

A. CERT Emergency Preparedness as presented by Sidney Braquet: Sidney, along with Dennis Duca, David Peck, Ron Stern and Rosemarie Vacano, recently completed a 2/12 day training session sponsored by the Palm Springs Fire Department, for CERT (Community Emergency Response Team). Gary Hubbert and Keith Wisot completed the training in other sessions. To date no other CERT graduates from The Mesa have been identified.

Rather than putting the training manuals and CERT gear aside, we discussed how we could put our training into actual practice. One way we can do that is by having a plan of action in the event of an emergency, designating strategically located sites where we can store equipment, identifying what equipment we need to purchase and asking for tax-deductible donations from residents in order to buy the needed equipment. Also we need to encourage more residents to take the CERT training in future sessions: to this aim we will post dates for CERT Training on the website and we will also have a table at the picnic with posters and information about CERT and Emergency Preparedness.

CERT Emergency Preparedness will be umbrella-ed under the Street Captain’s Committee. Neighborhood Watch will also fall under Street Captain’s Committee for the time being.

B. The Mesa Neighborhood Appreciation Picnic on November 7, 2009: Dennis Duca has been finalizing plans for this year’s picnic and reported that he needs to give Leon’s a final count of RSVPs by Nov. 2nd; he will be ordering tables, chairs and umbrella, a Port-a-Potty, and he has been stockpiling bottled water, soda pop, etc. He showed us a site map he drew and told us how everything would be set up including 4 Classic cars!

The furniture will cost $263.50, the Port-a-Potty $95. Joe Dunn moved that Dennis Duca could take these funds out of our budget; Pamela Hays seconded the motion and it was unanimously approved. Dennis will keep receipts from his other purchases and will pro- vide us with an accounting at our next meeting and most members agreed to share in those extra costs.

Michael Slattery will take care of the music for the picnic; Dennis Duca will set up a table for the Neighborhood Watch program while Pamela Hays and Rosemarie Vacano will set up a table for CERT training and Emergency preparedness. We will all help with the set-up and clean-up. One more e-mail blast with the picnic flyer will be sent out and flyers will be posted around the neighborhood.

C. Committee Reports: John Harrell of the Blade Sign Committee brought an actual sign to the meeting and displayed for all members to see. The sign looks really GREAT! Joe Dunn motioned to approve The Mesa Blade sign, Sidney Braquet seconded the motion and the motion was approved unanimously. John will follow up with the City to get the remaining signs made. Hopefully we can dedicate them soon.

6. Old Business:

A. Green Up The Mesa – Tom DeWitt reminded the committee of the neighborhood Fall clean-up on Saturday, October 24, 2009 from 9:00 to 11:00 am at the canyon at the west end of El Camino Way. Water will be provided and free admission to the Picnic will be given those individuals who find 2 hidden crumpled Green Up the Mesa flyers.

B. Business Cards: Dennis Duca will go to Aim Mail Center to have cards made up.

C. Street Sweepers – Supposedly, streets in The Mesa are swept the 1st Thursday of every month, but Tom will continue to try to get an exact schedule for posting to our website.

7. Other Business – Rosemarie Vacano has taken over from John Harrell as the editor of The Mesa’s website. Rosie will be working closely with Daniel Hogan, our webmaster. Please share any ideas for the website with Rosie.

Pamela Hays will schedule a meeting of the Street Captain’s Committee after the first of the year.

8. Adjournment

Next meeting of the Advisory Committee will be on Monday, January 11, 2010 at Joe Dunn’s house.

Adjournment at 7:20 pm.

 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
AVISORY COMMITTEE MEETING

October 5, 2009, 6:00 PM
Meeting Location: Tom DeWitt’s House

In attendance: Advisory Committee Members Sidney Braquet, Tom DeWitt, Dennis Duca, Joe Dunn, Pamela Hays, Rosemarie Vacano
Prior Commitments: John Harrell, Michael Slattery and Keith Wisot

1. The meeting was called to order by Tom DeWitt at 6:10 pm.

2. Request for additions to the agenda: There were no additions to the agenda.

3. Minutes of the July 7, 2009 meeting have been posted to the website. Motion to approve those minutes was made by Joe Dunn, seconded by Sidney Braquet and un- animously approved.

4. There were no neighborhood guests in attendance.

5. Old Business:

A. Advisory Committee: There are currently 10 members on the Advisory Committee. According to the By-laws of the NORG, the Advisory Committee is comprised of at least 7, but not more than 11, voting members; five members are required for a quorum. Motion to have 9 members on the Advisory Committee effective after the Annual Meeting in 2010 was made by Pamela Hays, seconded by Joe Dunn and unanimously approved.

John Harrell has expressed his desire to leave the Committee in 2010; Nick Carnegis has not regularly attended Advisory Committee meetings and it was suggested that Michael Slattery contact Nick to inquire if he wants to continue serving as a member. When it came time to draw straws to determine which members’ terms expire in 2010, John and Nick’s names were set aside.

Terms expiring in 2010: Sidney Braquet, Joe Dunn, John Harrell and Keith Wisot.
Terms expiring in 2011: Tom DeWitt, Dennis Duca, Pamela Hays, Michael Slattery, and Rosemarie Vacano.

Members whose term expires at the Annual Meeting in Spring 2010 may run again for another 2 year term to expire in 2012.

B. Business Cards: Dennis Duca will have a proof for the cards at the next meeting.

6. New Business:

A. Chairman Report – Review of City Neighborhood Meeting

1. Craig Ewing reported that shade structures for cars, RVs, etc. are being reviewed by the City and a new code may be enacted to prohibit such structures. If a Mesa resident has such a structure, they may want to express an opinion to the City.

2. Good Neighbor Awards Event – Nov. 14, 2009 The City’s PSNIC (Palm Springs Neighborhood Involvement Committee) is hosting a Good Neighbor Awards Event on Nov. 14. Check the City’s website for more information.

3. Street Sweeper – Tom DeWitt will obtain the schedule for the Street Sweeper for our neighborhood; the schedule will be posted at www.psmesa.com so Mesa residents can remove their cars from the street on the scheduled sweeping days.

Discussion ensued about what we should put on our website. It was decided there would be a link to a website, such as the city’s website, for general announcements; we will only post information on our website which concerns The Mesa. Our website should maintain the clean, clear look which Daniel Hogan created with the help of Michael Slattery and John Harrell. Also we will minimize the number of times per year that we send out e-mail “blasts” via Mail Chimp.

B. Committee Reports

1. The Mesa Neighborhood Appreciation Picnic on November 7, 2009: Dennis Duca reported that Leon’s has agreed to do the picnic again at the cost of $12 per person. The menu and set-up will be similar to last year. However, Dennis pro- posed that we rent 10 round tables, chairs and two umbrellas this year. The picnic will be held on El Camino Way from 2:00 – 5:00 pm; each dues-paying supporter will be given 2 tickets to the event; they will have to purchase additional tickets if they bring guests. Non-dues paying members will be required to pay $12 per person, payable by Nov. 2, the date on which Dennis must give Leon’s a final count of attendees. Attendees are also asked to bring a “Pot Luck” dish.

Sidney Braquet volunteered to prepare the flyer for the Picnic; it will be posted around the neighborhood; also a couple of e-mail blasts will be sent out informing residents of the event.

2. Web – Rosemarie Vacano volunteered to become more active in setting up the Pets on Parade Photo Gallery and Recommended Service Providers sections of the website while Tom DeWitt will work on the Historical Buildings section.

3. Green Up the Mesa – Keith Wisot has become involved in some of the sustainability efforts of the City. As part of this effort, a Neighborhood Fall Cleanup event has been scheduled for Saturday, October 24, 2009 from 9am to 11am at the Canyon at the west end of El Camino. Please join us to clean-up that area. We plan to do one canyon, street end at least once, if not, twice a year.

4. CERT Class – Rosemarie Vacano reported that five Mesa residents are attending the current Community Emergency Response Team training class, Oct. 1, 3 & 10. Sidney Braquet, Dennis Duca, David Peck, Ron Stern and Rosie are attending.

A meeting will be set up in the future for all Mesa CERT graduates so plans for our area can be discussed.

5. Neighborhood Blade Signs – Apparently, the City tells John Harrell that we should have a prototype sometime in October. The City outsourced the work to a non-local company and the results have been less than desirable. Hopefully we will be able to dedicate our blade signs before New Year’s!

7. Neighborhood Watch: Dennis Duca spoke with Leslie Kasal at the City; Leslie is still willing to come out at any time to make a presentation to a group of interested residents. Rosemarie Vacano will make a sign-up board for Neighborhood Watch so residents can express an interest. The sign-up will be in a prominent place at the picnic. At the last meeting Pamela Hays said that she would prepare a Bulletin to be Mail Chimped to the Membership announcing that we are interested in starting a Neighborhood Watch Program.

8. Adjournment

Next meeting of the Advisory Committee will be on Monday, October 19, 2009 at Dennis Duca’s house. This meeting is intended to finalize plans for The Mesa Neighbor- Hood Appreciation Picnic on November 7, 2009.

Adjournment at 7:20 pm.



 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
AVISORY COMMITTEE MEETING

July 7, 2009, 6:00 PM
Meeting Location: Dennis Duca’s House

In attendance: Advisory Committee Members Dennis Duca, John Harrell, Pamela Hays, Michael Slattery, Rosemarie Vacano, Keith Wisot

Guest: Daniel Hogan

1. The meeting was called to order by Keith Wisot at 6:20 pm.

2. Request for additions to the agenda: There were no additions to the agenda.

3. Minutes of the May 11, 2009 meeting have been posted to the website. Motion to approve those minutes was made by Dennis Duca, seconded by Pamela Hays and unanimously approved.

4. Advisory Committee: We did not draw straws to determine which Advisory Committee members’ term will expire in 2010. A motion was made by Dennis, Duca, seconded by Pamela Hays, and unanimously approved to defer this action until the next AC meeting on October 5 when hopefully all members are present.
We had a preliminary discussion of the advantages and disadvantages of having a large (11 members) Advisory Committee vs a smaller (7 member) Committee. Meetings could become unwieldy if there are too many participants, more opinions you have, the harder it is to get things done.
All members of The Mesa NORG are invited to attend any Advisory Committee Meeting. Keith Wisot made a motion, seconded by John Harrell, and unanimously approved to put the AC Agenda on the website 10 days in advance of the meeting so members of the NORG know what will be discussed; if they are interested in any subject, they are welcome to attend the meeting, but would need to RSVP to the host/hostess 5 days in advance.

5. WEBSITE: Daniel Hogan, our web master, was invited to the meeting to address the issue of protecting e-mail information of our members so that we will not have a recurrence of the illegally sent solicitation. We told our members that their information would not be shared and we must standup to that commitment.
Currently, e-mails are sent to our membership using g-mail. The 200+ e-mail addresses are sent out in 3 chunks showing the addresses of all the recipients in that chunk. No one volunteered to send out e-mails one-by-one! Daniel proposed that we use an e-mail service, such as Mail Chimp. Mail Chimp charges by the number of people on the mailing list with no sending limit. It allows members to unsubscribe, confirm contact information, etc. The cost is $10 per month with a 15% discount for non-profit organizations, so $8.50/mo.
M – Michael Slattery moved that we subscribe to Mail Chimp for 1 year.
S - Pamela Hays seconded the motion.
V - Motion to subscribe to Mail Chimp for one year was approved unanimously.

Daniel discussed how we should use our website to more effectively communicate with our Membership. We are underutilizing the website; we need to give members a reason to go to our website frequently to check what is going on, what is being planned and perhaps, we can even inspire them to become involved. We can set up more photo galleries (including the Pet Photos and historical pictures of The Mesa that Daniel said that he would scan/touch up), as well as a service provider section.
John Harrell volunteered to be the Editor of the website. John will see that all information (calendar dates, agendas, summaries of committee meetings) pertaining to our NORG gets to Daniel. Other members attending the AC meeting will assist John by forwarding info to him. Advisory Committee members in attendance thanked Daniel for his efforts to create and maintain our wonderful website and for his willingness to help us to use it more effectively in reaching out to our membership

6. BUSINESS CARDS – Dennis Duca and John Harrell will work together to create a generic business card with The Mesa logo, the website address and a line on which we can write our name.
M – Keith Wisot moved to spend up to $50.00 for The Mesa business cards.
S - Pamela Hays seconded the motion.
V - Motion to spend up to $50.00 for business cards was approved unanimously.

7. TREASURER’S REPORT: Dennis reported that we have $2,713.95 in the bank and have had no expenses year-to-date. Future expenses include the business card purchase, $102.00 for Mail Chimp for one year, and The Mesa NORG Picnic.

8. BLADE SIGN COMMITTEE: John Harrell contacted someone directly at the sign company. The company has received the disk for our design, will have a proof and cloth copy soon.

9. NEIGHBORHOOD WATCH: Dennis spoke with Leslie Kasal at the City; Leslie is willing to come out at any time to make a presentation to a group of interested participants. Pamela Hays will prepare a Bulletin to be Mail Chimped to the membership announcing that we are interested in starting a Neighborhood Watch program. The Bulletin will have the “EYE” and will tell members to look for an e-mail in the Fall with details about the kick-off meeting.

10. CERT TRAINING: The next CERT training session is scheduled for October. Several AC members plan to sign up to attend. Sign-up will be in early August. Classes fill quickly.

11. CHAIRMAN REPORT: No report at this meeting as Chairman was unable to attend.

12. SERVICE PROVIDERS: Rosie Vacano has volunteered to work on this project. We would like to have a section on the website where we would display business cards of service providers we would recommend. We would sort this information into categories, such as gardeners, pool maintenance, electricians, plumbers, etc. We ask members to go through their contacts, call the contact for permission to use their business information on our website. Details on how to submit this information will be provided in a future Mail Chimped Bulletin.

13. Next meeting of the Advisory Committee will be on October 5, 2009. Location not yet determined.

14. Adjournment at 7:30 pm.



 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
AVISORY COMMITTEE MEETING

May 11, 2009, 6:00 PM
Meeting Location: Rosie Vacano’s Rental House

In attendance: Advisory Committee Members Sidney Braquet, Tom DeWitt, Dennis Duca, Joseph Dunn, John Harrell, Pamela Hays, Michael Slattery, Rosemarie Vacano, Keith Wisot

Guest: Dewey Trost

1. The meeting was called to order by Tom DeWitt at 6:05 pm.

2. Request for additions to the agenda: Discussion of the addition of another member to the Advisory Committee will be deferred to the July 7, 2009 meeting at which time we will also discuss the By-Law provisions as to the composition of the AC. Currently, there are 10 AC members and this number is scheduled to drop to 7 in 2010; also straws need to be drawn to determine the staggered terms of office for current members. Also added to the agenda and briefly discussed: Members should use their own discretion when sending out e-mails – it is NOT always necessary to cc ALL members. RSVPs to a scheduled meeting should be sent to the host who determines if there will be a quorum. When making or seconding a motion, the secretary has requested that the individual identify themselves by name as it makes it easier when transcribing the minutes.

3. Minutes of the March 30, 2009 meeting have been posted to the website. Motion to approve those minutes was made by Joseph Dunn, seconded by Sidney Braquet and unanimously approved.

4. Tom reported that Pamela Hays has volunteered to chair the Street Captains Committee, Pamela will schedule a Committee Meeting prior to the next meeting on July 7, and report back to the AC at that time. Dewey Trost is a new Street Captain for South Palm Canyon, Rosie gave Sidney Ridge Road and Rosie will take Lilliana.
A calendar of events has been posted on The Mesa website. Tom passed around a sheet for members to update the calendar with new events, such as Nov. 7 for The Mesa Mash.

5. TRAFFIC CALMING: At our last meeting on March 30, Traffic Calming was raised as an issue of great interest. Dewey Trost and others attended the PSNIC Meeting on April 9 where the issue was discussed. Two preliminary meetings were held to discuss the issue: Dewey and 7 others met and Dewey attended the AC Meeting on May 11 as a guest to ask the AC Committee to sanction approval of a new committee.
M – Joe Dunn moved to recognize the South Palm Canyon Traffic Calming Committee
S - Michael Slattery seconded the motion.
V – Motion to recognize new committee was approved unanimously.
After approval of his new committee, Dewey made a presentation: The Community Action Form has been filled out; it must be submitted with $75 to the City of PS; the City of PS will complete the Traffic Calming Program Prioritization Worksheet; a meeting with the City will be set up to discuss suggestions, etc.
The Committee would prefer 1 lane north & 1 lane south on Palm Canyon with a parking lane on each side similar to Toledo. The submitted plan will also include STOP signs at Twin Palms and LaVerne – if the NORG funded the STOP signs, there would be some resolution to the problem until the City could provide and fund a better alternative.

ADVISORY COMMITTEE MINUTES: All minutes of previous meetings have been posted to the Website. In the future, the secretary will e-mail the minutes to all AC members, give them a 3-day timeframe within which to comment, revise, edit, etc. After changes are made, the secretary will send Daniel the unapproved minutes to post to the website. At the next quarterly meeting, the AC will approve the minutes as posted.

BLADE SIGN COMMITTEE: John reported that the design and monies have been submitted to the City. Things have slowed at the City due to budget deficits, furloughs, etc. We should not expect to get our blade signs until the end of summer at the earliest so any installation function will not occur until September or October.

CERT Overview: Keith, wearing vest, helmet and gloves, surprised the members with a big “HELP IS ON THE WAY. WALK TOWARDS MY VOICE.” Recently, Keith completed the 2 ˝ day CERT training which was established nationwide by FEMA after the Hurricane Katrina disaster in New Orleans. Keith learned triage, how to be a first responder, put out fires, isolate problems and notify authorities. Keith found the training to be stimulating and very valuable. He encourages each Street Captain to take the training – CERT training will be offered in Cathedral City in June, in Palm Springs in October and costs $30.00.

NEIGHBORHOOD WATCH: Dennis and Michael reported on some unusual activity which has been occurring on West El Camino Way in recent weeks. Dennis will be in touch with both the Neighborhood Watch spokesperson and the Police representative to report this activity. Keith will contact the owner of the rental property in question to ascertain what is going on there and how it can be stopped.

TREASURER’s REPORT: Dennis reported that The Mesa NORG has a balance of $2413.00 in its account; $1975.00 in dues have been paid so far this year, about $700.00 less than last year. He received a check for $150.00 from the City of PS for our Annual Meeting mailing expenses. Blade Sign revenues were isolated from the other monies, however, the NORG covered $128.00 in Blade Sign expenses not raised during the Adopt-A-Sign campaign.

MESA MASH 2009: Dennis will chair this function again. It will be held on Nov. 7, 2009 on a dead-end street or private property, yet-to-be determined, perhaps on El Camino again.

INAPPROPRIATE USE OF THE MESA’S E-MAIL LIST: Part of the e-mail list for The Mesa NORG was appropriated by a member of The Mesa NORG for personal advertising purposes. Keith and Sidney will prepare a friendly, but firm letter to that member to cease and desist from using our private e-mail address list for advertising purposes for a personal business.

LOGO ON WEB/BRAND: The new logo will be used on letters, banners and e-mails as appropriate. Dennis again suggested printing up business cards to be used by AC members, to be distributed to new residents, etc. Business cards can be ordered at about $33.00 for 1000 cards. John will come up with a design for the next meeting. Daniel will put the new logo on the website – it was approved unanimously by the AC committee and will appear soon.

6. Next meeting of the Advisory Committee will be on July 7, 2007 at Dennis Duca’s house.

7. Adjournment at 7:15 pm.



 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
AVISORY COMMITTEE MEETING

March 30, 2009, 6:00 PM
Meeting Location: Sidney Braquet’s Home

In attendance: Advisory Committee Members Sidney Braquet, Tom DeWitt, Dennis Duca, Joseph Dunn, John Harrell, Michael Slattery, Rosemarie Vacano, Keith Wisot

1. The meeting was called to order by Tom DeWitt:

2. Request for additions to the agenda.

3. Minutes of the last Advisory Board Meeting on March 6, 2009 will be posted soon. It was agreed not to put member’s addresses on any communication, such as minutes, in the future.

4. Main goal of this meeting is to review the actions at The Mesa Neighborhood Organization’s (The Mesa NORG) Second Annual Meeting held at Moorten Botanical Gardens on March 26, 2009.

5. Discussion led by Tom on the various committees in The Mesa NORG:
- BLOCK CAPTAIN’S COMMITTEE: No one signed up for the empty positions on this committee. It was discussed how we could generate more of an interest in filling these positions, what the scope and direction of the committee should be, e.g. just contact information for our database or security also. Dennis will be distributing information to many NORG members about the City’s Neighborhood Watch Program and will set up a meeting for the committee to define itself and its goals.
- HIKING COMMITTEE: Jane has set up a hike next weekend. Some of us will participate.
- EL PORTAL ENTRANCE COMMITTEE: Tom will reconvene this committee – it will address the designation of the Gatehouse as a Class I historic building. John highly endorses Class I designation as the NORG maintains the standards and controls, what is acceptable or not.
- BLADE SIGN COMMITTEE: This committee has completed its design work, design was approved at the March 6 meeting. John and Michael will fine tune it; John will submit application to the City on April 6, 2009. Blades signs should be ready for installation in 6-8 weeks; an installation ceremony (without the City in attendance) will be scheduled at South Palm Canyon and El Portal. Members will be notified of installation ceremony via e-mail blast.

Tom will work with Daniel to allow members to sign up for committees on the website. Advisory Board must approve all committees; committees will need to report back to Advisory Board allowing us to track their progress, successes in Advisory Committee Minutes. We agreed that we need to promote the success of these committees in order to awaken interest in NORG’s members to become active.

6. Discussion led by Tom addressed the issue raised by a member of The Mesa NORG about who could/could not attend the annual Picnic. It was decided that you are a member of The Mesa NORG if you own property, but you are a supporter if you pay your dues. All members are invited to attend the NORG’s meetings and events. Dennis will draft a letter promoting the benefits of supporting the NORG: it will include where the dues go, what we are doing, what we are planning, etc. At our next meeting, we can discuss an appropriate time for e-mailing such a letter. Keith will draft a change to the by-laws to change “Voting member” to “supporter” or “supporting member”, meaning a member who has paid dues and is eligible to vote (and get two passes to Picnic). The change to the by-laws could be approved by an e-mail vote by current “voting members”.

7. Dennis brought up having cards made up with info about the NORG, our logo, our website. We determined that we need to establish a “brand” and that “brand” should be used on all e-mails, flyers, meeting minutes, etc. Advisory Board approved the brand at its March 6, 2009 meeting.
M. John Harrell motioned that we adopt the Blade Sign logo without the PS neighborhood seal.
S. Keith Wisot seconded the motion.
V. 7 votes in favor, 1 abstention (Michael Slattery who wants to see a final copy first).

8. TRAFFIC CALMING is of great interest to all members whether they live on South Palm Canyon or not. Tom will set up a preliminary meeting for members who expressed an interest in this problem at the Annual Meeting (Carlos and Inge come to mind). They will determine if they want to send a letter to the City as David Ready, the City Manager, suggested requesting that the City do a feasibility study with suggestions for improvements on how to slow drivers down along South Palm Canyon. This is another project that could provide a benefit to you as a member of The Mesa NORG. Get 2-3 successful projects, such as blade signs and traffic calming, and members would have reason to become supporters and not just members.

9. John brought up a suggestion made by a member of The Mesa NORG to create a Services Contact List on the website where members can provide names of service providers, such as gardeners, painters, electricians, etc. with whom they have successfully dealt. We do not want liability if such a provider does not work out so we agreed to call it a “List” without use of “recommendation” or “referral”. Sidney will draft a disclaimer.
M. Motion to create a Services Contact List was made by John Harrell.
S. Seconded by Keith Wisot.
V. Unanimously approved.

10. Dennis reported that $1750 has been collected so far in dues for 2009; $2460 was collected last year. Blade Sign donations are not included in the 2009 figures as they were collected and accounted for aside from supporter dues. All blade signs have been paid for and a check was issued to the City when John submitted the Blade Sign application.

11. Michael is retiring as the Organization’s secretary. He did a marvelous job and reported that the NORG’s records are up-to-date and inclusive of meeting minutes, voting records, by-law changes and certification by the City. The City presented the certification to Tom at the Annual Meeting on March 26.
M. Motion by Michael Slattery to nominate Rosemarie Vacano as the new secretary.
S. John Harrell seconded the motion.
V. 7 votes in favor, 1 abstention (Rosie the nominee).

12. It was decided that the Annual Meeting would again be at Moorten Botanical Gardens in March 2010. A Thank You card for Clark Moorten was passed around and signed; he was a great host. We will not use snail mail to announce the next Annual Meeting as it is too costly – we will do an e-mail blast and put up flyers. We agreed to have the Business part of the meeting first; if we want a Social Hour after business is conducted we will decide at the time we plan that meeting. We also agreed that the meeting should be shorter, limit outside guests, follow the agenda, perhaps vote at the beginning and allow for sign-up on committees at the end of the meeting.

13. Next meeting of the Advisory Committee will either be at the end of June/beginning of July. It will be scheduled on a Monday evening at 6:00 pm – these early evening meetings have allowed most members of the Advisory Committee to attend the last two meetings.

14. Adjournment at 7:15 pm.



 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
ANNUAL MEETING

March 26, 2009, 6:00 PM
Meeting Location: Moorten Botanical Garden

In attendance: Advisory Committee Members Sidney Braquet, Tom DeWitt, Dennis Duca, Joseph Dunn, John Harrell, Pamela Hayes, Michael Slattery, Keith Wisot.

Secretary: Rosemarie Vacano

City Representatives present:
David Reddy – City Manager
Lee Husfeldt – Office of Neighborhood Involvement

1. Welcome – Special thanks to our host Clark Moorten
Tom DeWitt welcomed everyone and thanked Clark Moorten for his gracious invitation to utilize the botanical gardens for our annual meeting.

2. Request for additions/changes to the agenda
Tom asked for additions to agenda and received none. He announced that the next meeting would be in March and again at Moorten’s Botanical Gardens.

3. The Year in Review and the Year Ahead – Tom DeWitt


4. 2008 Crime Summary by the Mesa Police Officers
Sgt. Anderson, Patrol Lieutenant John Booth, and Officers Leslie Kasal and Mike Barredo presented a crime report to the organization, concluding that we had the lowest crime rate in Palm Springs. They discussed the emergency training available CERT as well as the neighborhood watch program.

Leaving garage doors open presents a great opportunity to thieves and should be avoided even for just a few minutes at a time. Don’t leave valuables in your cars.

Sgt. Anderson reported on a group of two Hispanic males are following individuals home after seeing them in restaurants around town. They usually are attracted to expensive cars and after following them home they rob them and assault them in their driveways.

It is important to watch to see if you are being followed and if you are drive somewhere safe and make sure they are no longer following you prior to going home.

The officers were asked why they thought we where one of the safest neighborhoods and they responded that they felt it was because we where a community that had no through streets and limited entry and exit points.

He concluded with the comment that the stronger the neighborhood organization becomes the safer the neighborhood.

Leslie Kasal presented information and provided packets on the neighborhood watch program. Contained within the packet is a checklist to help you determine weak point in your own homes security.

Tom Dewitt introduced the city manager, Mr. David Reddy. He discussed the process of receiving problems and emerging issues and how they come before them through the neighborhood representative meeting that is held each month. Mr. Reddy wants everyone to have direct access to him for such issues and provided his cell phone number. (760) 409-0833

A question was raised about street calming on South Palm Canyon Drive. Mr. Reddy told us the process of getting this before the city counsel by sending it in a formal letter to his office.

Lee Husfeldt was introduced by Tom and discussed the box on the sign in ballot releasing your personal information to the city of Palm Springs.

Lee told us that we were one of seven neighborhoods to join the program and presented the group with a certificate that identifies The Mesa Neighborhood Organization as officially being recognized by the city of Palm Springs, – Office of Neighborhood Involvement.

5. New Business / Review
Annual Report

Tom conducted a recap of the last and also the first year of The Mesa Neighborhood Organization. We are now one of 23 neighborhoods participating. Tom discussed the reason for the increase in the dues noting that this organization raises the value of the properties within the neighborhood.

Committee reports by Tom:
Block captain program and the national scope of this program to identify and triage the problems that may arise in a major emergency.

Gary who lives on Overlook discussed the CERT training and promoted the training to all residents. Block Captains are the most effective way to facilitate the best management and direction of resources

Neighborhood Pets and Owners:
Pet photo shoot and their pictures will be placed on the Mesa web site. This will provide everyone in our neighborhood with a registration of their pets and hopefully a better way of recovering them when lost.

Mesa Hiking Club:
Jane Wang was not present, but Tom spoke about the first hike that only David Peck was in attendance for. There is a new hiking schedule that is now posted on the web site.

Gatehouse Committee:
Tom asked that Clark take a look at the tree next to the Gatehouse to determine if it could be saved.

6. Treasury Report – Dennis Duca
Dennis Duca presented the budget/expenses and amounts collected. See attached budget submitted by Dennis.

Dennis discussed the great expense of mailing out announcements using USPO to deliver. This last mailing was $416.00 between postage and printing. We currently have 48 paying members and 112 attendees to the block party. Dennis discussed the expense that many members of the advisory committee contributed to the expense of keeping the organization going.

7. Proposed Changes to Bylaws – Keith Wisot and Sidney Braquet

Bylaw change 1. Article IV, - Neighborhood Boundaries
Bylaw change 2. Article VII Sect. 4, - Advisory Committee Terms
Bylaw change 3. Article VI, - Calendar Year for Dues

Keith announced that we had three bylaws changes and that two of them where just editorial.

Neighborhood boundaries: There has been a change from “east” to “west” identifying the boundaries of our neighborhood.

We wanted to change the term dates so that the advisory committee members would be staggered.

The third item was suggested as clarification that if you had paid dues in the previous year that you were a voting member for all meetings for that calendar year and including the first annual meeting of the following year.

Proposal to Increase Dues to $75.00

Sidney discussed that the majority of our dues went to covering the cost of our annual block party. Because of the limited participation it was suggested that we raise our dues from $50 to $75 dollars per household.

Request for updated personal contact information and volunteers – Table signup, block captains, and El Portal entry.

8. New Committee Reports –
Blade signs for South Palm Canyon – John Harrell
John identified everyone on the committees, Rosie, Pam, John and Mike.
He described the process of designing the sign in Photoshop and presented the finished sign prototype. Each sign is $81.00 and would be installed by the city. The cost of a sign can be split between two individuals.

9. Web Site – Daniel Hogan and Allen Scott – Special Thanks
Tom thanked Daniel Hogan and Allen Scott for their contributions to the web site. Our web site is wonderful and they deserver our thanks.

10. Agenda Additions - None presented


11. General Discussion / Comments from the floor/ Election Results

Tom asked for a volunteer to count the ballots and Kathy agreed to do so.

The voting results where as follows:

Proposed changes to The Mesa Neighborhood Organization By-laws.

By-Laws Changes By-law change 1. Article IV – Neighborhood Boundaries
23 Approved, 0 Disapproved

By-law change 2. Article VII, Section 4 - Advisory Committee Terms
23 Approved, 0 Disapproved

By-law change 3. Article VI - Calendar Year for Dues
22 Approved, 0 Disapproved

Increase the voluntary membership dues to $75.00 per year.
21 Approved, 2 Disapproved


12. Adjournment
The meeting adjourned at 7:30 P.M.
The next annual meeting will be scheduled for March, 2010.



 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
AVISORY COMMITTEE MEETING

March 8, 2009, 6:00 PM
Meeting Location: 240 W. El Camino Way

In attendance: Advisory Committee Members Sidney Braquet, Dennis Duca, Joseph Dunn, John Harrell, Michael Slattery, Rosemarie Vacano, Keith Wisot.

Guest: None

1. Joseph Dunn called the meeting to order at 5:10 P.M.

2. Request for additions to the agenda

3. Main goal of this meeting is to finalize the Agenda of the annual meeting. We are expecting approximately 75 individuals in attendance.

4. Discussion led by Keith on how best to inform everyone of the meeting with limited time and resources available to accomplish that task.
It was decided to post Ad’s in the neighborhood and send emails. Lee told us that we were one of seven neighborhoods to join the program and presented the group with a certificate that identifies The Mesa Neighborhood Organization as officially being recognized by the city of Palm Springs, – Office of Neighborhood Involvement.

5. Advisory committee has agreed to be at the meeting early (5 P.M.) to set up.

6. Sign In Table
Pamela Hays and Rosie Vacano are manning the sign-in table and the sign-in sheet will include a box that designates if you are willing to allow the MNO to share your information with the city.

7. When to collect dues
Suggestion was made to defer collection of membership dues until after the meeting in order to facilitate the increase in the dues that was to be voted on during this meeting.

8. Ballot Procedure
Determining who was to receive a ballot and how to organize that was discussed. It was decided to provide ballots with Name and Addressed already filled out to the paid member. Blank ballots would be distributed to anyone paying their membership that night.

9. Refreshments
John Harrell will provide canned soft drinks. Rosie and Pam will be providing cookies.

10. Meeting Flyers
Neighborhood flyers announcing the meeting are to be posted on or Before March 19 one week prior to the meeting and removed the day after the meeting.

11. Meeting E-Blasat
An email will be sent to the membership reminding them of the rescheduled meeting.

12. Dues Ballot Issue
A discussion of how to inform everyone of the proposal to increase the dues led to the decision to add that ballot measure to the agenda and include agenda in email.

13. Future Annual Meeting Dates
There was an attempt to determine a standing date for the annual meeting as well as the advisory meeting. The next annual meeting date will be discussed at the annual meeting.

14. Neighbors Information given to City
Discussion on the issues of providing membership names and addresses to the city of Palm Springs was undertaken. The sign in sheet will allow each resident to designate if they are willing to allow their information to be turned over to the city.

15. Blade Sign Design
John Harrell led discussion on Blade sign design. It was decided to not discuss phases and just display the sign and see how many donations are received and determine future requirements after the annual meeting. It was well liked by everyone in attendance and a motion was made to utilize the same artwork as the logo for the organization. M: Motion to approve the sign was made by John Harrell.
S: The motion was seconded by Sidney Braquet.
V: Vote for approval of blade sign design was unanimous.

16. Blade Sign Liaison
John Harrell volunteered to be the liaison between the installation crew form the city and the organization. We want to insure that all signs are restored and whatever repairs required are carried out at the same time.

17. Current Secretary on Advisory Committee
Replacement of the current secretary was discussed and it was decided that it should be raised at the annual meeting.
M: Lee made a motion to add Rosie as a member of the Advisory Committee.
S: Seconded by Michael Slattery
V: Unanimously Approved

New Business:
1. New Bylaw Proposal
Keith submitted a new by law to clarify that voting rights extent to the first annual meeting from the previous year for all dues paying members. The following would be added to Article VI Dues. “Payment of annual dues qualifies that member as a voting member for all meetings of that calendar year up to and including the next Annual Meeting.”
This addition precludes us from being required to soliciting checks from everyone prior to anyone being able to vote.
M: Joseph made the motion to approve the change to the by laws
S: Sidney seconded the motion
V: Unanimously Approved

Next Meeting
The next meeting of the Advisory committee is scheduled for March 30th at 6:00 P.M. and standing meeting will occur every quarter on the second Monday of the month. The next meeting will take Place at Lee and Sidney’s house.

12. Adjournment
The meeting adjourned at 6:30 P.M.




 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
AVISORY COMMITTEE MEETING

January 19, 2009, 6:00 PM

Meeting Location: 259 West Crestview Drive

In attendance: Advisory Committee Members Sidney Braquet, Tom DeWitt, Dennis Duca, John Harrell, Pamela Hayes, Michael Slattery, Rosemarie Vacano.

Guest: No guest


1. Tom DeWitt called the meeting to order at 10:15 A.M.

2. Request for additions to the agenda
Dennis Duca suggested that we distribute a request to each homeowner for the history of their home including any famous individuals who lived there.

3. Thank You
Tom thanked everyone for his or her participation in the first annual neighborhood party.

4. Pamela Hays Reports on site for annual meeting
Pamela informed the committee that Clark Moorten had contributed the Botanical gardens for the annual meeting. We estimated the number of attendees at 75.

5. How to inform the neighborhood of the meeting
It was decided after discussion that the annual meeting announcement would include both the announcement and an invoice for the following year.

6. Treasury Report – Dennis Duca
Dennis informs us that the party expenses totaled $1,672.31
1,400.00 Leon’s Catering (food)
11.08 tapes
95.00 Waste $ Recycling
71.00 Tables Cloths
95.00 Barricades

Donations where made of the following:
Sheet Cakes by Mike Slattery and Gene Branum
Printing & Mailing cost by Dennis Duca and David Peck
Ron and Joel provided soft drinks
Keith Wisot and Joe Sendra provided the balloons
Current balance of the checking account is: 416.95.

< Tom informed us that the city of Palm springs would provide 150.00 dollars for some of the expenses that we incurred complying with city block party requirements.

7. Annual Rates
It was decided after decision to raise the annual dues to 60.00 and try and increase the membership.
(M) John made the motion to raise the annual dues to 60.00* a month.
(S) Mike Slattery seconded the motion.
(V) Vote was taken by the chair and the motion passed unanimously.

*Because dues must be approved by the entire membership this item will be added to the adjenda for the annual meeting.

Invitation / Announcement
A discussion ensued regarding the invitation/announcement for the next annual meeting. It was decided that it should include a comments section as well as an invoice below a dotted line indicating where to tear the invoice off.

9. Invoice Instructions
Instructions would include dropping their checks off at Dennis Duca Home or Mail Box and or mailing it to Dennis Duce’s home address.

10. More on Invitation / Announcement
We will have Daniel send the same announcement via email and Tom Dewitt will post flyers around the neighborhood.

11. Walking Club
Jane Wang wants to start a walking club. The first meeting of the club will be on Feb 6th 8:30 AM meeting at the west end of Carmaleita. The specific information on this new club will be posted on the PSMesa.Com web site.

12. Blade Sign Locations
Rosie Vacano took an inventory of the possible locations for the new blade signs that the city is offering with our logo and a mountain outline for the shape. The cost for each sign is $50.00 per blade. It was decided that we would produce mock-ups of the proposed signs for the Annual meeting.
It was proposed that a mock up be produced to show those in attendance at the annual meeting what the Mesa signs would look like.
Mock up to be posted on web site and brought to next meeting.

13. Bylaws
Brief discussion of changes to bylaws that need to be put before annual meeting and voted upon.

14. Annual Meeting Setup
Brief discussion on logistics and set-up of the annual meeting site. Pamela Hays will coordinate with Clark Moorten.

15. City Meetings
Request by Tom that more advisory committee members attend the City’s Neighborhood Association meetings. This led into a discussion on what information to provide to the city. This issue will be brought before the annual membership for a vote.

16. New Secretary
Mike Slattery brought up the need to nominate and vote upon a replacement for the current secretary.

17. Mesa History
Dennis Duca brought up the idea of collecting the history of each home in the Mesa and producing a hardback book from that information.

18. Annual Meeting Notice
There was a discussion of who would produce and mail the Annual meeting notice. Dennis Duca, Mike Slattery and Rosie Vacano volunteered. 19. The Annual meeting
The Annual meeting will be held on Feb 16th 2009 (Presidents Day), at 6:00 P.M. The location will be Moorten’s Botanical Gardens.
This has been amended to Feb 17th to avoid the holiday.

20. Adjournment
Next Advisory Meeting is scheduled for Monday February 2, 2009.

Submitted February 1st, 2009, by Michael Slattery, Secretary of The Mesa Neighborhood Organization



 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
AVISORY COMMITTEE MEETING

May 13, 2008, 6:00 PM
Meeting Location: 259 Crestview Drive.

In attendance: Advisory Committee Members Sidney Braquet, Tom DeWitt, Dennis Duca, John Harrell & Michael Slattery and guest Gary Hubbert.

Tom DeWitt introduced Gary Hubbert who is the block captain of his Mesa Street, 259 West Overlook St. Gary has completed the Community Emergency Response Teams, (CERT), program presented by the city. He spoke to the committee about the importance of the CERT program and conforming to Emergency Preparedness Standards.

As our block captains are currently identified as Street Ambassadors, Gary pointed out that in an emergency, local police and fire departments will be trying to assists through block captains and would not recognize or identify with “Street Ambassadors”. It was generally felt that with this information the Mesa Neighborhood Organization would be better served if we changed the name back to Block Captains. This standardization is a national goal so that all emergency response personnel will be utilizing the same terminology.

Gary described the block captain’s general responsibilities in an emergency. They take care of their own family and home first. Second they make sure that everyone is safe on their street and that gas mains are shut off if necessary. This assessment will enable the block captains to communicate with the emergency response teams and direct them appropriately. Third they should meet with all other block captains at a prearranged site to access what other steps may be necessary.

More information about the cert program is available at the following link:
Community Emergency Response Teams (CERT)

Gary also recommended that we include on our website an EMERGENCY page that would detail our response and duties in an emergency. This would include recommendations for emergency provisions such as; water, radios, flashlights and first aid kits.

Gary volunteered to contact John Hardcastle and arrange an introductory meeting for the MNO block captains. John is the President of the Coachella Valley Emergency Manager’s Association with a web site located at www.cvema.org. He is also the Emergency Manager/Programs Manager of the City of Palm Springs. A meeting date was tentatively scheduled for September between the 8th and the 12th. Gary will confirm with John and report back to us.

Tom called attention to a link on our website to a city service that will eliminate graffiti. This was raised because some graffiti has appeared on the backs of our street signs.

1. The meeting was called to order by Tom DeWitt:

2. Request for additions/changes to the agenda - Agenda Item Exception
M - John Harrell suggested that Block Captains be added as agenda item #7.
V - No other corrections or changes where offered to agenda and it was approved.

3. Approval of minutes
Mike Slattery detailed a streamlined method for the future approval process of meeting minutes. They will be forwarded to all Advisory Committee members after the meeting for their suggestions and corrections. If no comments are returned the minutes will stand as approved. If any changes are incorporated a new amended copy of the minutes will be sent to the entire committee. With No Objections the process will be implemented.

4. New Business
4.A Chairman Report - Tom DeWitt
    (On Agenda as item 5.A.)
The main goal of tonight’s meeting was to try and schedule and begin planning a summer event After discussion the date of November 8th was chosen and the event will be a block party and it will be called the Mesa Mash.

4.B Treasury Report – Dennis Duca
Financial Report –Dennis reported that we currently had $1963.66 dollars in the account.

4.C Committee Reports - Bylaws The chair of the Bylaws committee, Keith Wisot, could not attend, but provided changes to two of our bylaws in order to correct: 1) the terminology defining the boundaries of the Mesa Neighborhood Organization and 2) correct the term length of the advisory committee members. These changes can only be approved by the full membership at the next annual meeting.

Article IV – Neighborhood boundaries
“. . . the western boundary is along and west of the eastern slope of the San Jacinto Mountains; the eastern boundary is the centerline of South Palm Canyon Drive.”

Article VII – The Advisory Committee
Section 4 “. . . Those terms not expiring shall continue for an additional one year, to 2011…”
M - John Harrel moved that the Advisory Committee recommend these changes to the full membership at the next annual meeting.
S - Motion was seconded by Mike Slattery
V - Six votes for the motion and no votes against.

5 Other Business
5.A Planning for Mesa Summer Event (see item 4.A above)

Tom updated the committee on his communications with the real estate board regarding our neighborhood name wich is currently “Mesa”. Our request to have that changed to “The Mesa” was met with objections. After discussion it was suggested that we submit “Mesa, The” as that seems to be common structure and should not produce any further objections.
M - Sidney Braquet moved that the name be changed to “Mesa, The”.
S - Motion was seconded by Mike Slattery.
V - Six votes for the motion and no votes against.

7. Change Ambassador Name
M - John Harrel moved that Street Ambassador be changed to Block Captain.
S - Motion was seconded by Mike Slattery
V - Six votes for the motion and no votes against.

6. Adjournment
Next Meeting is scheduled for Thursday September 4th



 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
WEBSITE COMMITTEE MEETING

April 3, 2008, 6:00 PM
Meeting Location: 259 Crestview Drive.

The Website Committee met Friday April 3rd 2008.

The meeting date, time and location were listed on the website three weeks in advance and an email notification was sent prior to the meeting.

The meeting was casual and ran a little under 90 minutes. In attendance were John Harrell & Pamela Hays along with Website Committee members Tom DeWitt & Michael Slattery and Committee Chair Daniel Hogan.

The main objective was to discuss the current status of the website, specifically which segments need attention.

The following decisions were reached by consensus of those in attendance;

It was decided we would drop the “Mission” page of the website and replace it with a “News” section. The News section will be utilized to display brief stories, announcements and updates regarding all things pertaining to the Mesa neighborhood.

It was decided that all general “announcement” email sent to the neighborhood would be sent from the psmesa@gmail.com address.

It was decided that the minutes from all Advisory Committee meetings be displayed on their own pages accessed from the Advisory Committee page.

It was confirmed/reiterated that Committee Chairs submit status reports, meeting minutes and announcements for the website to Daniel Hogan via email.

It was confirmed/reiterated that the History section of the website has the potential to become even better. A search for a Chair to head a History Committee is currently underway.

It was confirmed/reiterated that the general look and feel of the current website not be changed.

A big thank you to all that attended. And a special thank you to Allen Scott for his invaluable assistance.

Thanks again for showing interest in your neighborhood and your website.

Daniel Hogan – Chair of the Web Site Committee

 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
ANNUAL MEETING

February 29, 2008, 6:00 PM
Meeting Location: Rick's Restaurant · 1973 N. Palm Canyon


IN ATTENDANCE:

· Advisory Committee Members: Sidney Braquet, Nick Carnegis, Tom DeWitt, Dennis Duca, Joseph Dunn, Pamela Hayes, John Harrell, Keith Wisot

· Nineteen members in good standing attended the annual meeting and voted the measures appearing on the ballot. One member voted by proxy.

· Forty-one residents of The Mesa were also in attendance.

· Total in attendance for this meeting: 68.


Bolded texts are original agenda items.


1. Request for additions/changes to the agenda
Tom opened the meeting and announced that the discussions would be taped to facilitate the capture of accurate minutes.
No agenda additions were offered from the floor.


2. New Business
Tom presented a summary of the accomplishments of the group to this point in time. These discussions have been ongoing for the last two years and the first actual meeting took place last November at the O’Donnell Golf Club. For a detailed description of the organizational events up to this time, please see The Mesa Neighborhood Organization’s website at: www.psmesa.org.

Tom reviewed what we have accomplished in the last three months. We have rewritten our bylaws, established several committees, and we are looking at the entrances to the Mesa with an eye on upgrading them. We are also trying to implement a block captain program, although the name will probably be changed to street ambassador or something similar.

Tom introduced the advisory members starting with himself as the Chairperson, followed by Joseph Dunn as Vice Chairman and Parliamentarian. Dennis Duca is the Treasurer and Michael Slattery is our Secretary. Mike is documenting the process for inclusion on our website to demonstrate that we maintain a transparent organization.

Sidney Braquet is an attorney who volunteered on the bylaws committee. Nick Carnegis is helping with the El Portal entrances and the Guardhouse structure. John Harrell and Pamela Hayes are also members and are contributing to the process. Keith Wissot is the chair of the bylaws committee.

Tom proceeded to explain the voting process to those in attendance who were voting members. He then briefly described the Palm Springs Neighborhood Involvement group and mentioned the other communities that are already members. Tom introduced Lee Husfeldt, the representative of the city of Palm Springs, neighborhood involvement committee. Lee started with the primary issues that the city of Palm Springs wants to promote through the Neighborhood Involvement groups. They are emergency preparedness, neighborhood watch and crime safety issues. Lee provided brochures on the Community Emergency Response team Training (CERT). In an emergency such as an earthquake, emergency services such as 911 would not be as responsive as they are normally. The demand will certainly exceed the ability of the emergency services to meet everyone’s needs. The neighborhood organizations will need to be able to look out for each other at least for a while. The CERT training is a twenty-hour long course conducted over several days and teaches participants how to rescue trapped individuals, and includes several life-saving skills. Lee also mentioned their Neighborhood Watch program, which is run through the police department. Our new police chief, Dave Dominguez, has started a Neighborhood Watch Academy for citizens. The city is also implementing a code red system. This is a reverse 911 system, where the city can call each residence to tell them of an impending emergency such as a wild fire.

Tom pointed out that this was a ballot issue and requested that everyone vote on this issue.


3. Treasury Report – Dennis Duca
Tom introduced Dennis to give the treasury report. Dennis noted that we have collected $2,200 as of the date of the meeting. To date we have incurred few expenses, he said. After the initial start-up cost for printing materials and website fees we have a balance of $1,638.00. $200 was collected at the meeting from new memberships. Members will always be able to see the budget and all expenditures on our website. Annual expenditures are projected to be around $1,500, and we have budgeted $500 for a social event to take place later this year. When Dennis was asked where the money was being kept, he informed us that it was at the Canyon National Bank, which has provided us with six months of free checking.


4. Committee Reports
See Bylaws under agenda item 5, Website under item 6, Gatehouse under item 7 and Block Captains under item 8.


5. Bylaws
Tom introduced Keith Wisot to review the new bylaws. Keith first recognized those on his committee who contributed to the process of revising the bylaws, including Sidney Braquet, John Harrell and Bernard Sherwyn.

Keith first went through a description of the bylaws’ structure. He noted that the organization was founded under the original bylaws and that the advisory committee had the authority to revise those bylaws up until the Annual Meeting that was taking place that evening.

Keith called attention to Article 3, noting that our organization was expressly not a homeowners association. It is to facilitate communication with the city, emergency responses, beautification, and finally, communicating the historic qualities of the area and for the common good.

The Mesa’s geographic boundaries are written into the bylaws and everyone within those boundaries qualifies for membership. All meetings are open to the public. Voting at committee meetings is by dues-paying committee members; however, all committee meetings are open to any member of the organization to attend.

The Advisory Committees described in Article 7 is our policy-making group. Members are charged with maintaining the direction and management of the affairs of the organization. They function like a board of directors of a corporation. Advisory Committee members serve a two-year term and can seek re-election. There are no term limits.

Advisory committee members will serve staggered terms and officers serve a one-year term.

Article 9 details the occurrence of meetings and the fact that at least one annual meeting is required. If the advisory committee wants to call additional meetings to address emerging issues, it has that authority.

All meetings require a preliminary agenda and this agenda must be provided to the membership 20 days prior to the date of the meeting. Any changes proposed to the bylaws must be submitted to the membership 15 days prior to a vote.

Keith asked for any questions and there being none, he closed by stating that the bylaws committee asks for member ratification the presented bylaws. He and his committee received a rousing round of applause.

Tom again pointed out that this issue was also included on the ballot and encouraged members to vote.


6. Website
Tom introduced Daniel Hogan, Mike Slattery, and Allen Scott as the team that put together the website. Daniel is the webmaster and presented a view of the site’s current build. The website will be the main communication hub for our organization. The activities of all committees will be described on the site.

Tom encouraged those in attendance to contribute content to the website. Any contributions are welcome, including pictures to the gallery.

Attendees were advised to contact Mike Slattery with any specific issues or questions. Mike can then provide guidance through the process of either forming a committee to address the issue or attending next advisory committee meeting to discuss the issue.

Daniel proceeded to take those in attendance through the website’s content and navigational links. There are links to contact the officers and the advisory committee members as well as a link to update any resident’s contact information.

***Tom asked if the voting was complete. A committee of three volunteers who are not members of the Advisory Committee was selected to count the votes and report the results. Those individuals adjourned to another room to tally the votes.


7. Mesa Gatehouse
Tom started the discussion on the gatehouse by describing its location at the intersection of El Portal and South Palm Canyon Road. He stated that at one point in time there may have been two gatehouses and asked if anyone could confirm that. The old gatehouse was utilized as an entrance to the original gated Mesa community. The gatehouse is not on private property, and members of the advisory committee have communicated with the owner of the undeveloped lot about their plans. The owner offered assistance in protecting and improving the location of the gatehouse. Tom said that Nick Carnegis has been working on renderings for the site and once we have the city’s approval and the completed plans we will present that package to the membership.


8. Block Captains – “Every Street Needs One”
Tom noted that no one likes the term “Block Captains” and suggested something like Street Ambassadors. We need residents representing each street who know everyone on their street along with their contact information and can bring issues to the Advisory Committee. This is also a security issue and an imperative in an emergency.


9. Agenda Additions
As there were no agenda additions, Tom opened the floor to comments or suggestions. One attendee mentioned that the speed of the traffic on South Palm Canyon was making it dangerous to enter and exit the Mesa, especially the Mesa homes located on South Palm Canyon. It was suggested that increased police presence and radar monitoring would help reduce the problem. John Harrell pointed out that speaking as a group would have much more clout with the city than anyone of us speaking as an individual. Tom suggested that we form a committee to frame the problem and determine the most effective way to obtain action on this issue.

Nick announced a charity event to be held at his house for the Rainbow Senior Center. Nick requested that The Mesa contact database be utilized to send out e-mails announcing this local event.

Voting Results Announced
Tom asked Catherine Donahue to announce the results of the voting, but because of the noise level she handed the tally sheet to Tom DeWitt who announced the voting results.

Vote for the slate of advisory committee members was 19 affirmative and 0 against.

Vote for the officers of the advisory committee were:
    Tom DeWitt as Chairman  16 affirmative / 0 against;
    Joe Dunn as Vice Chairman  16 affirmative / 0 against;
    Dennis Duca as Treasurer  16 affirmative / 0 against;
    Mike Slattery as Secretary  16 affirmative / 0 against.

The resolution to join the Palm Springs Neighborhood Involvement Group was approved with vote of 19 affirmative and 0 against. Tom informed the group that our packet was already prepared to present to the city and asked Lee Husfeldt, the city’s neighborhood involvement representative, when the next meeting would be. Lee informed us that it would take place on March 13th 2008.

Resolution to approve the Bylaws was 19 affirmative and 0 against.

There being no other business, the meeting was adjourned.

Next Annual Membership meeting is scheduled for February 16, 2009.


 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
AVISORY COMMITTEE MEETING

January 28, 2008, 5:30 PM
Meeting Location: 287 West El Camino Way


IN ATTENDANCE:

· Tom DeWitt, Dennis Duca, Joseph Dunn, Pamela Hayes, David Peck, Bernard Sherwyn, Michael Slattery, Keith Wisot

ABSENT

· Sidney Braquet, Nick Carnegis, John Harrell

GUEST

· Lee Mullennex representing Sidney Braquet


Agenda Item Exception
Web site Update – Agenda item - 3.4.3 Web Site – Agenda Item Exception

Daniel Hogan provided a presentation of The Mesa Neighborhood Organization website, prior to the meeting being called to order. Daniel guided the committee through the graphic and navigational layouts, including sections on the current cover story and calendar of current events. He also mentioned Allen Scott’s writing and editing contributions. Daniel suggested that we send an email to our database announcing the mounting of the website. Everyone in attendance was impressed with the result. As Daniel volunteered his professional services, the committee expressed its gratitude and thanks for the wonderful job.

Tom DeWitt called the meeting to order at 6:00 P.M.
Tom notified those in attendance that the secretary was recording the meeting for accurate transcription of the minutes.

2. Approval of minutes from the December 9th 2007 meeting – Agenda Item Exception
M - Joe Dunn made the motion to accept minutes as submitted
S - Keith Wisot seconded motion
V - Approved unanimously after discussion

1. Request for additions/changes to the agenda - Agenda Item Exception
M - Joe Dunn suggested date correction on Agenda, which was incorporated.
V - No other corrections or changes where offered to agenda and it was approved.

3. New Business -
3.1 Chairman Report - Tom DeWitt -
Update of work accomplished since last meeting –
Primary goal of this meeting is to review the work of the bylaws committee.

Tom recapped points from the first advisory meeting.
One previous Advisory Committee meetings, on Dec 9th 2007
Elected as Officers of the Advisory Committee were:
Tom DeWitt - Chairperson
Joe Dunn - Vice Chairperson
Mike Slattery - Secretary
Dennis Duca - Treasurer

Financial structure established at Canyon National Bank with Tom Dewitt and Joe Dunn as signatures on the account.

Establish Date, Time and location of General Meeting –
Tom led discussion on a possible location and noted that Nick Carnegis was not in attendance. Nick and Bob’s home had been proposed as the site for the next general membership meeting and the committee was waiting for confirmation. Feb 29th 2008 was proposed and discussed. Dennis Duca raised the issue of the individual committees not having presented budgets with the inference of, no budget, no projects, no projects, and no presentations to make to the general meeting. Tom proposed that each committee present their budgets to the treasurer and that Tom would present his overview for the next year to the general meeting. He also suggested that we work to obtain block captains for each street. Brief discussion on how Tom advertised the November General Meeting and how that process was being updated with a new contact database of Mesa Residents.
M - Tom made the motion that the Annual Meeting of The Mesa Neighborhood Organization be held on Friday, Feb 29th 2008 at 6:00 P.M. with the location to be determined.
S - Joe Dunn seconded the motion
V - approved unanimously

Question was posed as to how we could optimize the attendance of the Annual Meeting. After some discussion it was generally agreed that a post card announcing the meeting time and place would be distributed and would include a request to visit the website for further information, and to update residents’ personal contact information. This information would then be incorporated into the Mesa Residential Database.

Palm springs Neighborhood Involvement Application –
Tom discussed presenting our packet of required materials to the City of Palm Springs Neighborhood Organization for The Mesa Neighborhood Organization to be recognized and accepted as a member. Tom reported this could be done after the Annual Meeting and after approval of the general membership.

3.2 Treasury Report – Dennis Duca -
3.2.1 Financial Report –
Dennis reported that we currently had $1850.00 dollars in the account. There where three additional un-deposited checks bringing the total amount to $2000.00. No financial report because there has not really been any activity. Dennis volunteered to speak with the heads of each committee to determine cost projections for the next year. Dennis and Dave showed an example of a balance sheet/budget from another non-profit that he has successfully utilized in the past and proposed it be utilized for the Mesa Neighborhood Organization. Current voting membership stands at 39 out of approximately 241 homes.

General Information
Bank would not supply a debit card to our account. Members will be reimbursed for approved expenditures or the treasurer will issue a check for incurred expenses with appropriate documentation.

3.3 Secretary Report – Mike Slattery -
3.3.1 Residential Database –
Discussion of residential database occurred during the discussion of optimizing the attendance of the next General Membership Meeting. No other report from the secretary.

3.4 Committee Reports -
3.4.1 Advisory – Tom DeWitt –
3.4.2 Bylaws – Keith Wisot - Agenda Item Exception
NOTE: Bylaws discussion was deferred and is reported below.

3.4.3 Web Site – Michael Slattery / Daniel Hogan -
Web site Update - Agenda Item Exception
Website update detailed at beginning of meeting, as noted above.

3.4.4 Mesa Gate House – Tom DeWitt –
Tom reported the gatehouse is on either city land or easement land and the lot owner, Bearline Development, will cooperate fully on developing our entrance and on the preservation of the gatehouse during their development process. Nick Carngiles has volunteered to draw a scale rendering of what the entrance with landscaping will look like when completed. Tom will determine budget required based upon those drawings. Once approved by the City, the plan and budget will be submitted to the Advisory Committee and then the general membership for approval. Discussion regarding property lines and block wall placement as they related to the location of the gatehouse ensued. Keith suggested it may be important to determine if the gatehouse was located on public land as opposed to an easement on private property. Tom felt all legal determinations would be resolved once we applied to the City for a permit to build the entrance sign and landscaping.

3.4.5 Block Captains – Tom DeWitt –
Tom reported the need to determine Block Captains for each street -

Block Captains committee is still without a chairman. Tom requested a list of each street and suggested that calls to residents might produce more involvement in this program. Dennis and David volunteered to be the block captains of W. El Camino Way and Lee Mullennex volunteered to be the block captain on his street, Ridge Road. Tom will determine if there already was a Ridge Road block captain in the person of Rosemarie Vacano. Tom asked for volunteers on making the phone calls to recruit block captains. Pam Hayes agreed to help. Dennis Duca agreed to help Pam by visiting neighbors during walks.

3.4.2 Bylaws – Keith Wisot - Agenda Item Exception

Report and Discussion on Bylaws

It was first determined that the Advisory Committee is authorized under the bylaws adopted in November to alter or amend the bylaws until the first Annual Meeting. Changes to the original bylaws, adopted in November, are noted below. Articles and sections with no changes or discussions have not been detailed in these minutes. See the complete revised bylaws on the http://www.psmesa.com website for complete bylaws text.

Advisory Committees members started out the discussion by thanking Keith and his committee for an extraordinary amount of work and the great result produced.

Keith led a discussion of the By-Laws Committee proposed amendments, paragraph by paragraph, and the Advisory Committee made final amendments, as follows:

Article I: the name will be “The Mesa Neighborhood Organization” keeping “The” within the legal name.

Article III: the purpose is entirely new from the original bylaws. Section (2) to foster public improvements, and to promote beautification of the area. There was a very considered discussion on the wording of section (3) regarding the neutrality of the Mesa Neighborhood Organization as it pertains to individual property rights and our dedication to avoiding any infringement of them. Section (3) was changed to the following this discussion. Section (3) to recognize the privacy of individual ownership. The organization and officers on its behalf will take no position with respect to private property.

Although not changed, the last paragraph of Article III reiterates section (3) and was left after discussion because it directly addresses specific community concerns that have been expressed by several Mesa residents. That paragraph reads as follows: These by-laws and The Mesa Neighborhood Organization are expressly not established for the purpose of creating any future homeowner association under California law, or to restrict in any manner the exclusive private property rights of each owner and resident of property within the Mesa neighborhood.

Article IV Neighborhood Boundaries:
Everyone in attendance provided detailed and thoughtful input as to the most logical boundaries guided by the natural topographical contours of the Mesa and which streets where perceived to be the most logical to be included as defining those boundaries. A discussion to determine if commercial properties and or businesses should be included within the organization boundaries concluded they should not with one exception. It was left that Moorten’s Botanical Gardens would be the only business to be included within the defined boundaries.
The following paragraph defines the Northern, Eastern, Southern and Western boundaries of residences to be included within or organizations boundaries.
The Mesa Neighborhood Organization is that area of homes, lots and businesses that at the southern boundary are located north of, but not including, Cantina Way; the northern boundary includes property addresses on El Camino Way/Ridge Road and Alta Vista Road; the eastern boundary is along and west of the eastern slope of the San Jacinto Mountains; the western boundary is west of the centerline of South Palm Canyon Drive.

Article V – Membership
Section 1: Discussion for this article centered on apportionment of voting rights. The two possible plans to allocate vote(s) were by the number of residents residing within each address within the Mesa. Most of the committee members considered this solution to be problematic. The alternative was that each residence or unimproved lot be allocated one vote
Section 1. Membership in the organization shall be open to all residents, including business occupants and owners of property within the neighborhood boundaries. All members may actively participate in organization events, activities and meetings. All members who pay dues shall be voting members.

Section 2: Discussion centered on if an individual owned more than one residence or unimproved lot and wanted to pay dues on each residence or lot they owned within the Mesa, would they be entitled to a vote for each? The consensus was that they would.
Section 2. Each Mesa property address entitles the resident(s) to one vote. A voting member with more than one property address or undeveloped lot may cast one vote for each property address or undeveloped lot. Each vote requires a separate payment of dues. Proxy voting shall be allowed for any voting member unable to attend a meeting.

Article VI – Dues
Discussion on dues was limited and it was agreed that annual membership dues must be paid prior to the annual meeting in order to vote. The amount for annual membership dues shall be recommended by the Advisory Committee and approved by the voting members at the Annual Meeting for the succeeding year. Members who have not paid their annual dues prior to or at the beginning of a committee meeting or the Annual Meeting shall not be eligible to vote. A member who has not paid dues at the Annual Meeting will not be entitled to a prorated amount for dues paid after the Annual Meeting.

Article VII – The Advisory Committee
Discussion regarding this section focused upon the tie breaking procedure of the Chairperson casting a second vote. This raised the issue of the chair either abstaining during all votes or being allowed, in the event of a tie, to vote twice. The committee decided on the second option.
Section 2. Decisions of the Advisory Committee shall be determined by a simple majority vote. In the event of a tie vote, the Chairperson of the organization shall cast an additional deciding vote.

The bylaws committee felt that the voting members present at the Annual Meeting should ratify the slate of the current advisory board members (the “team”), or reject that slate in total.

Section 3. Advisory Committee members shall be elected at the Annual Meeting to a term of two years. Any voting member, including previous members of the Advisory Committee, may seek election to an open term on the Advisory Committee.

Section 4. The discussion on Section 4 centered on defining the rotation or staggering of advisory committee members terms of office. Section 4. The initial Advisory Committee selected pursuant to by-laws prior to the 2008 Annual Meeting shall be ratified as a group by majority vote at the 2008 Annual Meeting. In order to institute staggered terms on the committee after the election of Advisory Committee members at the initial Annual Meeting of 2008, committee members will thereafter draw lots to determine which members’ terms expire in 2010. Those terms not expiring shall continue for an additional two years, to 2012. Thereafter, the Advisory Committee shall consist of at least seven, but not more than eleven, voting members. Not more than one resident or occupant per property address or undeveloped lot may be elected or serve on the Advisory Committee.

Section 9. The number of votes required to remove an Advisory Committee member was retained at a two-thirds majority of the voting general membership Section 9. A member of the Advisory Committee may be removed for cause, including violation of the by-laws, by a two-thirds majority of voting members at a duly-noticed meeting of the organization, provided the Advisory Committee member subject to removal has been notified in writing of the proposed removal at least 20 days prior to the meeting.

Article VIII – Officers
Although this is not a change from the previous version of the Bylaws, Section 2 was discussed and included in these minutes because of the impending Annual Meeting and the requirement within Section 2 that all officers be individually ratified by majority of voting members. Section 2. The initial officers selected by the Advisory Committee shall each be ratified by a majority of voting members at the 2008 Annual Meeting. Thereafter, officers are elected to a one-year term at each Annual Meeting. Any voting member, including former officers, may seek election to an officer position.

Each officer’s duties as defined within the Bylaw was detailed by Keith and very limited discussion about each responsibility ensued. It was however noted that Vice Chair is now required to be a member of the Advisory Committee and was not so required in the previous version. The Secretary and Treasurer are not required to be members of the Advisory Committee; that was not changed.. The Vice Chairperson is also now designated as the parliamentarian and responsible for interpreting Robert’s Rules of Order within the Advisory Committee and at general membership meetings.

Article IX – Annual Member Meetings
The third week in February was changed to, shall occur in February.
“All residents, including business and owners of undeveloped lots”, was adopted throughout the bylaws to remain consistent in identifying qualifying members.

Article X –Notice of Meetings
Discussion regarding notice of meeting focused on the number of days required for notice to be given. Twenty days was utilized in keeping notifications standardized throughout the bylaws wherever possible. Notice of the place, date and time of each meeting of The Mesa Neighborhood Organization shall be given to all residents, including businesses and owners of undeveloped lots within the boundaries of the organization, either (1) by e-mail, or (2) by mailed notice, or (3) by delivery in person, at least 20 days before the meeting. The notice shall include a preliminary agenda. All meetings of the organization and its committees shall be open to the public and shall permit every member to participate.
- M - Keith Wisot moved for the adoption of Bylaws and amendments as discussed tonight
- S - Seconded by Joe Dunn.
Tom restated the motion as follows: “To amend the current Bylaws dated Nov 13th 2007 to reflect changes reviewed by the Advisory Committee. Changes have been noted and recorded by the Secretary”.
-V - approved unanimously


4. Next Advisory Committee Meeting Date –
The next meeting of the Advisory committee meeting will be April 26th at 6:00 P.M.,
5. Agenda Additions –
Dennis Duca proposed that the committee adopt time restrictions on speakers at future meeting. Robert’s Rules states that that limitation should be that one speaker can speak no more than twice and not to exceed ten minutes total time. No vote was taken.
6. Adjournment -
Meeting adjourned by Tom DeWitt.
Everyone in attendance again acknowledged the excellent work of the Bylaws committee.
We would all like to thank Dennis Duca and David Peck for their gracious hospitality.

Submitted February 16th 2008, by Michael Slattery, Secretary of The Mesa Neighborhood Organization


 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
AVISORY COMMITTEE MEETING

December 9, 2007, 5:00 PM
Meeting Location: 255 Ridge Road.


Secretaries note: With the exception of the voting, this meeting was conducted in a somewhat informal manor. The discussions where wide ranging and several topics where returned to over the course of the evening. The spirit of these discussions, but not their chronological occurrence is captured below.

IN ATTENDANCE:

· Sidney Braquet, Nick Carnegls, Tom DeWitt, Dennis Duca, Joseph Dunn, John Harrell, Robert Kuperman, David Peck, Michael Slattery, Ron Stern, Rosie Vacano, Keith Wisot

ABSENT

· Pamela Hayes – Did not attend due to a travel delay issue, but still wants to be a member of the advisory committee.


Tom DeWitt called the meeting to order at 5:15 and led the discussion.
It was determined that the formation committee was authorizes to form the advisory committee, but had no other authority under the bylaws passed by secret ballot at the first Mesa Neighborhood Organization, (MNO), meeting held at the O’Donnell Golf Club on November 14th 2007.

By unanimous consent the Advisory committee was formed consisting of those in attendance and Pamela Hayes.

The first item of business was the nomination and voting of officers of the MNO.

After discussion of the requirements and duties of each office, Tom DeWitt was elected Chairman, Joseph Dunn was elected Vice Chairman, Michael Slattery was elected as Secretary and Dennis Duca was elected as Treasurer.

There are currently five authorized sub-committees of the full MNO.
1 ( Mesa Advisory Committee ) (Chair: Tom DeWitt)
2 (The Mesa Gate House preservation Committee ) (Chair: Tom DeWitt)
3 ( Mesa Web Site Committee ) (Chair/Webmaster: Daniel Hogan)
4 ( Mesa By-Laws reformulation committee ) (Chair: Keith Wisot)
5 ( Mesa Block Captain committee ) (TBD)


REPORTS:

Treasurer report – Dennis Duca: Of the approximate 275 houses within the defined geographical boundaries of the Mesa Homeowners Organization 35 have submitted their 2008 annual dues.

A bank account has been opened in the organizations name at Canyon Country Bank, Palm Springs, branch. The current balance of the account as of this date is $1,750.

Because the treasurer will receive all funds and reconcile all bank statements it was agreed that the signatories of the account would be the Chair (Tom Dewitt) and the Vice Chair (Joe Dunn). A debit card will be provided to establish Internet services for the organization. The maximum amount of any check with one authorization signature is $250.00. The current bylaws require a majority of the Advisory Committee to approve any expenditure over $250 and have the Treasurer as a check signing authority. It was proposed that amounts above that $250.00 could be authorized with both signatures of the Chair and the Vice Chair will be required. This will require a change in the bylaws. This change in the bylaws will be voted on at the next Advisory Committee Meeting and requires a majority vote of The Advisory Committee for approval.

Checking Account – Signature cards and contact information sheets were given to the Chairperson and Vice-Chairperson to be completed prior the 12/15/07 visit to Canyon National Bank.

Web Site: Daniel Hogan was not available due to time conflicts with his schedule. Michael Slattery answered general question concerning web site security and content. The web site committee will have its first meeting in December.

Discussion - Generally it was agreed that there should be two levels of access to the web site: (1) a publicly accessible site that contains introductory and historical information on the mesa neighborhood, and (2) a password protected level that would only be accessible only by MNO members. A community bulletin board or blog was mentioned as one device that could be helpful to notify residents of emerging issues and safety concerns.

Bylaws: Keith Wisot volunteered to chair the bylaws committee and subsequently requested that everyone in the room provide their input of the organization purpose and goals. Keith will formulate the feedback provided into a mission statement.

Discussion – There where a lot of suggestions provided to Keith. They primarily focused on the neighbor strengthening aspects of the MNO and our neutrality on all property rights issues.

Various elements of the by laws (bylaws) where discussed throughout the meeting as various issues brought specific bylaws into light. The current bylaws will be amended by a majority of The Advisory Committee until the first Annual Membership Meeting scheduled for February, 2007. At and after the first meeting the bylaws will be amended or replaced by a vote of a majority of members in attendance and in good standing at the Annual General Membership Meeting.

There was a brief discussion of importance of block captains for ease of communication, security and organizational inclusiveness, but no further action was taken at this meeting. Three Block Captains have volunteered to perform the duties of Block Captains on their streets. There is a need for Block Captains to volunteer to represent their neighbors on their street.

A discussion of the The Mesa geographical boundaries described in the bylaws was reviewed. The City of Palm Springs requires the bylaws define the boundaries of The Mesa Neighborhood Organization. The bylaws committee may suggest a more definitive description of The Mesa Neighborhood Organization boundaries.

The bylaws state The Advisory Committee will select a representative and alternate to the Palm Springs Neighborhood Involvement Committee. Tom DeWitt, our Chairperson, and Rosie Vacano were selected to represent The Mesa Neighborhood Organization at the monthly Palm Springs Neighborhood Involvement meetings.

Communication channels – Communications will be established through the Secretary and our new web site. The process will be established in the coming weeks. Block Captains will be asked to help provide up-to-date neighborhood mailing data and email addresses to ensure high-quality communications with all members of The Mesa.

Next meeting – It was agreed that the Advisory committee would attempt to meet two times in January, prior to the first General Membership Meeting in February.

Business carried over to next meeting –

The apportionment of votes needs to be finalized. One or two votes per address or per member. Membership established by residence or by being a dues paying member, “In good standing:?

We would all like to thank Joe and Ron for their gracious hospitality.

Submitted by Michael Slattery, Secretary of The Mesa Neighborhood Organization


 
MINUTES
of the
MESA NEIGHBORHOOD ORGANIZATION
PLANNING MEETING

November 14, 2007, 6:00 PM - 8:00 PM
Meeting Location: O’Donnell Golf Club


This is an update of The Mesa Neighborhood Organization’s progress at this point. A planning meeting was arranged to complete the steps required to organize The Mesa Neighborhood Organization in accordance with guidance by the City of Palm Springs Neighborhood and Community Relations Division. Notice of the meeting was mailed on October 25, 2007, to the approximately 275 residents of the area designated as The Mesa in the proposed bylaws. Thirteen letters were returned as undeliverable and were returned to the sender. Flyers were also posted in the neighborhood with a contact phone number to answer questions concerning the meeting. The posted flyers were removed the day after the event. Mesa residents were asked to RSVP so the meeting size could be supported properly. An attempt was made to answer the RSVP emails of residents that responded and a copy of the proposed bylaws was forwarded by return email.

The Mesa meeting was held at the O’Donnell Golf Club between 6:00 and 8:00pm on Wednesday November 14, 2008. There was a brief thirty minute sign-in and social portion of the evening before the meeting started. Tom DeWitt opened the meeting and expressed the desire to not form the new organization along the lines of a HOA. He stated The Mesa was a special place that needed to be cared for and protected. The goal of the neighborhood group would be to inform and educate the residents of the community to issues that would increase the enjoyment and value of The Mesa. The neighborhood group would be completely transparent in its actions. Normal communications would be conducted through emails and the proposed new web site. All residents of The Mesa could keep informed of their group’s activities by accessing the web site. Members in good standing would be selected to lead the new group by volunteering their time and energy to be members of a Formation Committee to start the process the city requires. The Formation Committee would prepare the organization for its first General Membership meeting that was tentatively scheduled for February 19, 2008.

Tom DeWitt introduced two speakers that reviewed how they would be involved in supporting the development of The Mesa Neighborhood Organization. Lee Husfeldt, Directory of Neighborhood and Community Relations, shared her ideas of how the City of Palm Springs could provide security education and project support for the community. Daniel Hogan of Daniel Hogan Computer Tutor gave his ideas on how a web site could support the free flow of information to our proposed group. Daniel would be providing his services free to our organization. All organization documents and meeting minutes would be available on the site. A history of The Mesa and our community events are being planned as key parts of the new web site.

An attempt was made to start to review the unapproved bylaws, but a few of our neighbors had some concerns and wanted to discuss some needed changes before the review. Members of our community thought that the bylaws did not protect them from the possibility of a small number of members in the new organization forming a committee and trying to impose a cost or obligation on members opposed to the idea. Tom DeWitt mentioned that it was his understanding the new group would not have any control over imposing any bond or mandatory fee. Under-grounding of utility lines is a project that may involve the companies that supply power, telephone and cable service, the City of Palm Springs and the legal entity that controls the easement. The proposed Mesa neighborhood group should not have authority to approve the under-grounding of utility lines. One member of the audience did not want the membership fee to determine who could lead our new organization. The membership fee is voluntary, but is required to become a member in good standing and help lead our organization by having voting rights that will determine the direction of our work. Several other concerns were brought up concerning how the bylaws were developed. Tom DeWitt stated he worked with Lee Husfeldt at the city to develop the bylaws by using the city’s bylaws template and the approved bylaws of Old Las Palmas, Warm Sands and Tahquitz River Estates to develop the bylaws for our group. The bylaws would be molded by our Formation Committed Group and be voted on again at our, February 19, 2008, General Membership Meeting. There was a request from the audience to terminate the group discussing and vote on the bylaws.

A decision was made to request approval of the idea of The Mesa Neighborhood Organization by a show of hands and then a vote by ballot. The vote by hand was in favor of the idea of a Mesa Neighborhood Organization being formed. This is a summary of the voting by ballot and our volunteers to help form the organization. Ballots in favor of The Mesa Neighborhood Organization bylaws were 21 with 13 opposed.

Homes/Addresses in attendance: 36
Members in good standing, in attendance: 20
People in attendance: 55
Votes to approve bylaws: 21
Votes not to approve bylaws: 13
21 out of 36 want bylaws


Details of Voting
Total votes cast: 35
Votes in favor of bylaws cast by members in good standing: 15 + 3 with reservations + 3 associate members = 18
Votes not in favor cast by members in good standing: 3 + 10 associate member = 13


Votes in favor cast by associate members: 3
Votes not in favor cast by associate members: 10


The new organization will need a few volunteers to form the organization into a group that is responsive and supportive of The Mesa neighborhood. These are the members of our community that have currently volunteered to give to our neighborhood organization.


Residents that volunteered for Committee Membership at the Planning Meeting:
Michael Bennett* – Bylaws
Pamela Hays* – Save the Guard House
Tom Bassett* – Bylaws
Sidney Braquet* – Bylaws and Save the Guardhouse


Residents that volunteered to be in our Formation Committee at the Planning Meeting
John Harrell*
Joseph Dunn
Dan Valentino
Mary D’Aprix*
Keith Wisot*
William Beck*
Rosie Vacano
Pamela Hays*
Tom DeWitt


*- Records indicate member has not paid dues.


This summary of our Planning Meeting and voting ballots will be given to our new Secretary to keep as a permanent record open to review. The total amount of dues collected is $1,500 which will be transferred to the control of our new Treasurer.

The Mesa Neighborhood Organization
Palm Springs, California

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